Auction Operations & Inventory Specialist

CarMax Business Services; Illinois; Hybrid; USD 22,000 - 34,000; Full time

Job summary

CarMax Montgomery, IL is seeking an Auction Services Associate to manage zones, prepare vehicles, receive inventory, scan and reconcile stock, and move vehicles on and off the lot while protecting assets.

You will document shipments, capture locator photos, support auction operations, and help train new hires. The role requires reading and entering data accurately, teamwork across departments, and flexibility to work nights, weekends, and outdoors.

Qualifications

• Ability to read, interpret, and enter data accurately to maintain reliable inventory records.
• Demonstrated ability to collaborate effectively with associates across multiple departments.
• Strong multitasking skills with the ability to perform in a high-energy, fast-paced environment.
• Solid inventory management awareness with the willingness to learn and strengthen operational skills.
• Commitment to completing all CarMax-provided training and following established wholesale and inventory procedures.
• High School diploma or equivalent work experience.
• Ability to lift up to 50 lbs., work flexible schedules—including nights, weekends, and holidays—and operate in outdoor environments, including inclement weather, while wearing required CarMax apparel.

Responsibilities

• Maintain daily inventory appearance and security while ensuring vehicle zones and parking areas remain organized and optimized for smooth operations.
• Document and track incoming and outgoing inventory through shipping and receiving processes to support accurate, transparent vehicle records.
• Receive, prepare, and process vehicles—including pairing locators, capturing photos, and securing keys—to ensure readiness for sale or auction.
• Support auction operations by assisting with preparation, coordination, and execution activities that enable a seamless experience.
• Contribute to new associate training by sharing best practices and reinforcing safety and operational standards.
• Complete daily inventory scanning and reconciliation to ensure accurate, real‑time visibility of site inventory.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data entry

Inventory management

Multitasking

Team collaboration

Training compliance

Outdoor work

Education

High School diploma or equivalent

Job description

CarMax Montgomery, IL is seeking an Auction Services Associate to manage zones, prepare vehicles, receive inventory, scan and reconcile stock, and move vehicles on and off the lot while protecting assets.

You will document shipments, capture locator photos, support auction operations, and help train new hires. The role requires reading and entering data accurately, teamwork across departments, and flexibility to work nights, weekends, and outdoors.