Auction Operations Coordinator

Christie's; Santa Monica (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

401(k) with company match

Life Insurance

Disability Insurance

Paid time off

Fitness reimbursement

Annual discretionary bonus

Commuter benefits

CSR day

Job summary

Gooding Christie’s is seeking an Operations Assistant to support day-to-day office operations, consignments, and logistics across Santa Monica and Van Nuys. The role involves coordinating shipments, auction support, and post-auction administration to ensure smooth event execution.

You will work cross-functionally with Service & Gallery Operations, Accounting, Marketing, and other teams, maintaining calendars, records, and documentation throughout the auction cycle.

Qualifications

• Bachelor’s degree preferred or equivalent work experience.
• Experience in operations, logistics, administrative support, event coordination, or client service is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively across multiple groups, offices and functions.
• Ability to remain calm in stressful and fast-paced situations.
• Willingness to travel during auction events.

Responsibilities

• Provide administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Coordinate consignments, transportation logistics, and auction execution support.
• Maintain operational calendars, tracking systems, databases, and spreadsheets.
• Coordinate inbound/outbound shipments, deliveries, and warehouse transfers.
• Support on-site auction operations, including bidder registration and client support.
• Assist post-auction administration with documentation and buyer packets.
• Collaborate with specialists, Accounting, Marketing, and other departments; learn Christie’s systems.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Team collaboration

Attention to detail

Salesforce familiarity

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Salesforce

Job description

Gooding Christie’s is seeking an Operations Assistant to support day-to-day office operations, consignments, and logistics across Santa Monica and Van Nuys. The role involves coordinating shipments, auction support, and post-auction administration to ensure smooth event execution.

You will work cross-functionally with Service & Gallery Operations, Accounting, Marketing, and other teams, maintaining calendars, records, and documentation throughout the auction cycle.