Operations Assistant

Christie´s; Santa Monica (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision care plans

401(k) with matching up to 5%

Life Insurance 3x base salary

Disability Insurance

Generous paid time off

Fitness Reimbursement

Annual discretionary bonus

Commuter benefits

Back up child & elder care

CSR day

Perks and discounts

Job summary

Gooding Christie’s is seeking an Operations Assistant to support the day-to-day activities of the operations team across offices, warehouses, and auction events in Santa Monica and beyond.

You will coordinate consignments, transportation, and logistics, maintain calendars and records, assist with auctions from pre to post, and collaborate with internal teams to ensure smooth operations and excellent client service during fast-paced auctions.

Qualifications

• Bachelor's degree preferred, or equivalent work experience.
• Experience in operations, logistics, administrative support, event coordination, or client service preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively across multiple groups, offices and functions.
• Ability to remain calm in stressful and fast-paced situations.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach to responsibilities.
• Comfortable coordinating with vendors, clients, transporters, and internal stakeholders.
• Strong knowledge of Microsoft Office, including Teams, Excel, Word and Outlook, and ability to learn Salesforce and Christie’s internal systems.
• Willingness to travel and work extended or non-traditional hours during auction events.
• Ability to lift, move, and organize operational materials and equipment as needed for office and auction support.

Responsibilities

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Coordinate maintenance, vendors, service providers, and office-related projects across Santa Monica and Van Nuys.
• Monitor shared departmental inboxes, assist with the main office phone line, and provide professional communication and administrative support to internal and external contacts.
• Maintain operational calendars, tracking systems, databases, and spreadsheets, ensuring information is accurate, organized, and up to date across internal systems.
• Coordinate inbound and outbound shipments, deliveries, warehouse transfers, and other logistics while maintaining accurate documentation and chain-of-custody records.
• Maintain hardware and vehicle inventory records, receive and document incoming vehicles, and coordinate the secure disposal or movement of company equipment and assets.
• Coordinate consignment photography schedules with specialists, consignors, transporters, and photographers, including photographer travel and production deadlines.
• Coordinate transportation and logistics for consignments and vehicles traveling to auction venues, ensuring timely delivery and accurate transportation documentation.
• Support auction event operations, including technology and workstation setup, bidder registration, client support, and coordination of inbound and outbound vehicle activity.
• Support post-auction administration by organizing Bills of Lading, buyer and transportation documentation, post-sale paperwork, and buyer packets.
• Prepare and coordinate post-sale correspondence, settlements, printing, mailing, courier, and shipping requirements, working with appropriate teams for review and approval.
• Collaborate with specialists, Client Service, Accounting, Marketing, and other departments; maintain proficiency in Gooding Christie’s and Christie’s systems and perform additional operational projects as assigned.

Skills

Team collaboration

Organizational skills

Time management

Communication

Problem solving

Attention to detail

Independent worker

Calm under pressure

Vendor coordination

Travel readiness

Office software

Education

Bachelor's degree preferred, or equivalent

Tools

Microsoft Office

Salesforce

Christie’s internal systems

Job description

Operations Assistant The Company

Gooding Christie’s is the market-leading automotive auction house owned by Christie’s. Gooding Christie’s combines Gooding & Company’s longstanding expertise in the collector car market with Christie’s global platform, international network and client base. The business conducts premier automotive auctions and private sales in the United States and internationally and is continuing to expand and integrate into Christie’s global infrastructure.

Christie’s is a world-leading art and luxury business, providing clients with exceptional service and expertise through its international network of salerooms and offices. Gooding Christie’s colleagues work closely with teams across Christie’s to deliver exceptional client service and support the continued growth of the automotive business.

The Role

The function of this role is to support the Operations team in the day-to-day operations of Gooding Christie’s offices, warehouses, and auction events. The Operations Assistant provides administrative, logistical, and operational support across multiple departments and plays a key role in maintaining efficient office operations, coordinating consignments, managing transportation logistics, and supporting auction execution. Duties will follow the cycle of the auction calendar, including pre-auction preparation, on-site auction support, and post-auction activities, while also contributing to ongoing office and facility operations.

How You'll Make an Impact

Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed. Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed. Support smooth operations across Gooding Christie’s facilities, including Santa Monica and Van Nuys, by coordinating maintenance, vendors, service providers, and office-related projects. Monitor shared departmental inboxes, assist with the main office phone line, and provide professional communication and administrative support to internal and external contacts. Maintain operational calendars, tracking systems, databases, and spreadsheets, ensuring information is accurate, organized, and up to date across internal systems. Coordinate inbound and outbound shipments, deliveries, warehouse transfers, and other logistics while maintaining accurate documentation and chain-of-custody records. Maintain hardware and vehicle inventory records, receive and document incoming vehicles, and coordinate the secure disposal or movement of company equipment and assets. Coordinate consignment photography schedules with specialists, consignors, transporters, and photographers, including photographer travel and production deadlines. Coordinate transportation and logistics for consignments and vehicles traveling to auction venues, ensuring timely delivery and accurate transportation documentation. Support auction event operations, including technology and workstation setup, bidder registration, client support, and coordination of inbound and outbound vehicle activity. Support post-auction administration by organizing Bills of Lading, buyer and transportation documentation, post-sale paperwork, and buyer packets. Prepare and coordinate post-sale correspondence, settlements, printing, mailing, courier, and shipping requirements, working with appropriate teams for review and approval. Collaborate with specialists, Client Service, Accounting, Marketing, and other departments; maintain proficiency in Gooding Christie’s and Christie’s systems and perform additional operational projects as assigned.

What You'll Bring to the Team

• Bachelor's degree preferred, or equivalent work experience.
• Prior experience in operations, logistics, administrative support, event coordination, or client service is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively across multiple groups, offices and functions.
• Ability to remain calm in stressful and fast-paced situations.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach to responsibilities.
• Comfortable coordinating with vendors, clients, transporters, and internal stakeholders.
• Strong knowledge of Microsoft Office, including Teams, Excel, Word and Outlook, and ability to learn Salesforce and Christie's internal systems.
• Willingness to travel and work extended or non-traditional hours during auction events.
• Ability to lift, move, and organize operational materials and equipment as needed for office and auction support.

What's great about working for us

• Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
• 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
• Life Insurance - 3x base salary up to $400k (100% paid by Christie’s)
• Disability Insurance (100% paid by Christie’s)
• Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
• Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
• Annual Discretionary Performance Bonus Plan
• Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
• Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
• CSR Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
• Perks and Discounts through Zo and Plum Benefits

*Christie’s reserves the right to change company benefits at any time

Equal Opportunity Statement

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date

October 6th, 2026 *Posted salary range does not include discretionary bonus compensation and/or overtime pay.

About Christie’s Worldwide

Christie’s is the world’s leading art business. Since 1766, we are known for our extraordinary art, unparalleled service and expertise, as well as international glamour. Every year, we offer around 350 live and online auctions in over 80 specialist categories – including all areas of fine and decorative arts, Asian art and luxury collectables – as well as a long and successful history of private sales. Contact us in 46 countries, or visit one of our 10 international salerooms in London, New York, Hong Kong, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich and Shanghai.

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