Auction Operations Coordinator

Gooding Christie's; Santa Monica (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive medical, dental & vision

401(k) with match

Life insurance

Disability insurance

Paid time off & parental leave

Job summary

Gooding Christie’s in Santa Monica is seeking an Operations Assistant to support the day-to-day operations of offices, warehouses, and auction events.

The Operations Assistant provides administrative, logistical, and operational support across multiple departments and plays a key role in maintaining efficient office operations, coordinating consignments, managing transportation logistics, and supporting auction execution.

Qualifications

• Bachelor’s degree preferred or equivalent work experience.
• Prior experience in operations, logistics, administrative support, event coordination, or client service is preferred.
• Excellent written and verbal communication skills and strong attention to detail.
• Ability to work collaboratively across multiple groups, offices and functions.

Responsibilities

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Support smooth operations across Gooding Christie’s facilities, including Santa Monica and Van Nuys, by coordinating maintenance, vendors, service providers, and office-related projects.
• Coordinate inbound and outbound shipments, deliveries, warehouse transfers, and other logistics while maintaining accurate documentation and chain-of-custody records.
• Support auction event operations, including technology and workstation setup, bidder registration, client support, and coordination of inbound and outbound vehicle activity.
• Prepare and coordinate post-sale correspondence, settlements, printing, mailing, courier, and shipping requirements, working with appropriate teams for review and approval.

Skills

Organizational skills

Communication

Problem-solving

Teamwork

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Salesforce

Job description

Gooding Christie’s in Santa Monica is seeking an Operations Assistant to support the day-to-day operations of offices, warehouses, and auction events.

The Operations Assistant provides administrative, logistical, and operational support across multiple departments and plays a key role in maintaining efficient office operations, coordinating consignments, managing transportation logistics, and supporting auction execution.