Auction Operations Coordinator

Christie´s; Santa Monica (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision care plans

401(k) with matching up to 5%

Life Insurance 3x base salary

Disability Insurance

Generous paid time off

Fitness Reimbursement

Annual discretionary bonus

Commuter benefits

Back up child & elder care

CSR day

Perks and discounts

Job summary

Gooding Christie’s is seeking an Operations Assistant to support the day-to-day activities of the operations team across offices, warehouses, and auction events in Santa Monica and beyond.

You will coordinate consignments, transportation, and logistics, maintain calendars and records, assist with auctions from pre to post, and collaborate with internal teams to ensure smooth operations and excellent client service during fast-paced auctions.

Qualifications

• Bachelor's degree preferred, or equivalent work experience.
• Experience in operations, logistics, administrative support, event coordination, or client service preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively across multiple groups, offices and functions.
• Ability to remain calm in stressful and fast-paced situations.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach to responsibilities.
• Comfortable coordinating with vendors, clients, transporters, and internal stakeholders.
• Strong knowledge of Microsoft Office, including Teams, Excel, Word and Outlook, and ability to learn Salesforce and Christie’s internal systems.
• Willingness to travel and work extended or non-traditional hours during auction events.
• Ability to lift, move, and organize operational materials and equipment as needed for office and auction support.

Responsibilities

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Coordinate maintenance, vendors, service providers, and office-related projects across Santa Monica and Van Nuys.
• Monitor shared departmental inboxes, assist with the main office phone line, and provide professional communication and administrative support to internal and external contacts.
• Maintain operational calendars, tracking systems, databases, and spreadsheets, ensuring information is accurate, organized, and up to date across internal systems.
• Coordinate inbound and outbound shipments, deliveries, warehouse transfers, and other logistics while maintaining accurate documentation and chain-of-custody records.
• Maintain hardware and vehicle inventory records, receive and document incoming vehicles, and coordinate the secure disposal or movement of company equipment and assets.
• Coordinate consignment photography schedules with specialists, consignors, transporters, and photographers, including photographer travel and production deadlines.
• Coordinate transportation and logistics for consignments and vehicles traveling to auction venues, ensuring timely delivery and accurate transportation documentation.
• Support auction event operations, including technology and workstation setup, bidder registration, client support, and coordination of inbound and outbound vehicle activity.
• Support post-auction administration by organizing Bills of Lading, buyer and transportation documentation, post-sale paperwork, and buyer packets.
• Prepare and coordinate post-sale correspondence, settlements, printing, mailing, courier, and shipping requirements, working with appropriate teams for review and approval.
• Collaborate with specialists, Client Service, Accounting, Marketing, and other departments; maintain proficiency in Gooding Christie’s and Christie’s systems and perform additional operational projects as assigned.

Skills

Team collaboration

Organizational skills

Time management

Communication

Problem solving

Attention to detail

Independent worker

Calm under pressure

Vendor coordination

Travel readiness

Office software

Education

Bachelor's degree preferred, or equivalent

Tools

Microsoft Office

Salesforce

Christie’s internal systems

Job description

Gooding Christie’s is seeking an Operations Assistant to support the day-to-day activities of the operations team across offices, warehouses, and auction events in Santa Monica and beyond.

You will coordinate consignments, transportation, and logistics, maintain calendars and records, assist with auctions from pre to post, and collaborate with internal teams to ensure smooth operations and excellent client service during fast-paced auctions.