Auction Field Fleet Coordinator

Americasaa; Columbus (OH); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Hourly wage

Mon-Fri schedule

Full benefits

401(k) matching

Paid time off

Paid holidays

Career growth

Growing international auction company

Job summary

America’s Auto Auction (Columbus Fair) seeks a Fleet Lease Outside Coordinator to support coordination and execution of fleet vehicle logistics throughout the auction process.

This field-based role emphasizes data accuracy, sale-day readiness, and professional communication with customers and internal teams in a fast-paced outdoor auction environment.

Qualifications

• 2+ years in auction operations, fleet services, transportation, logistics, or related field.
• Outdoor environment experience with vehicle inventory and customers preferred.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Customer-service orientation with ability to build positive relationships.
• Ability to work independently in a fast-paced outdoor environment.
• Proficiency with computers and data entry systems.
• Strong problem-solving skills and initiative.
• Must be at least 21 years old, valid driver's license with clean record.

Responsibilities

• Coordinate and execute fleet lease sale-day activities.
• Input, update, and maintain vehicle and pricing information in auction systems.
• Maintain vehicle files, eligibility, and sale documentation.
• Coordinate with title department to ensure documents are received and approved.
• Review inventory reports to identify discrepancies and ensure sale readiness.
• Communicate status and requirements to customers, vendors, and internal teams.
• Maintain records in accordance with company policies.

Skills

Organizational skills

Time management

Communication skills

Customer service

Problem solving

Data entry

Education

High school diploma or equivalent

Tools

Data entry systems

Job description

Description

America's Auto Auction (Columbus Fair)

4700 Groveport Road

Columbus, OH 43207

Job Summary for Fleet Lease Outside Coordinator

The Fleet Lease Outside Coordinator serves as a key liaison between the fleet lease department, internal teams, and external customers by supporting the coordination, preparation, and execution of fleet vehicles throughout the auction process. This role is primarily field-based and focuses on vehicle logistics, data accuracy, sale-day readiness, and customer communication.

The Fleet Lease Outside Coordinator plays an essential role in ensuring vehicles are properly documented, eligible for sale, and prepared according to auction standards while delivering responsive, customer-focused service in a fast-paced, outdoor auction environment.

Rewards for Fleet Lease Outside Coordinator

• $17.00 - $20.00 per hour, based on experience
• Monday - Friday work schedule
• Full benefits package
• Matching 401(k)
• Paid time off
• Paid holidays
• Career growth potential
• Growing international auction company

Responsibilities for Fleet Lease Outside Coordinator

• Assists with the coordination and execution of fleet lease sale-day activities.
• Inputs, updates, and maintains accurate vehicle and pricing information in auction systems and databases.
• Establishes, verifies, and maintains vehicle files, including eligibility and sale documentation.
• Coordinates with the title department to ensure titles and required documents are received and approved prior to auction.
• Reviews inventory and vehicle reports to identify discrepancies, investigate errors, and verify sale readiness.
• Partners with internal departments to prepare vehicles and notify customers of sale run processes and timelines.
• Follows up on vehicle preparation, billing reconciliation, and missing information to ensure smooth auction operations.
• Communicates professionally with customers, vendors, and internal teams regarding vehicle status and requirements.
• Maintains accurate records and documentation in accordance with company policies.
• Performs other duties as assigned.

Work Hours for Fleet Lease Outside Coordinator

• Full-time (40 hours)
• Monday - Friday
• 8:00AM start time
• End times will vary based on volume but typically end at 5:00PM

Requirements

Requirements for Fleet Lease Outside Coordinator

• 2+ years of experience in auction operations, fleet services, transportation, logistics, or a related field.
• Experience working with vehicle inventory and customers in an outdoor environment is preferred.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Customer-service orientation with the ability to build positive working relationships.
• Ability to work independently in a fast-paced, outdoor environment.
• Proficiency with computers and data entry systems.
• Strong problem-solving skills and initiative.
• High school diploma or equivalent required.
• Prior experience in auction operations, fleet services, logistics, or customer service preferred.
• Experience working in outdoor or field-based roles preferred.
• Valid driver’s license with a satisfactory driving record required.
• Must be at least 21 years of age.

Physical Requirements

• Ability to stand, walk, and move throughout auction lots for extended periods of time.
• Ability to work outdoors in varying weather conditions.
• Ability to bend, reach, climb, and navigate around vehicles safely.
• Ability to communicate effectively in person and by phone.

America’s is an Equal Employment Opportunity employer.