Administrative Assistant - Clearwater

Florida Orthopaedic Institute; Clearwater, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full-time opportunities

Career growth

Job security

Job summary

Florida Orthopaedic Institute in Clearwater, FL seeks an Administrative Assistant to support physicians with secretarial duties, medical terminology knowledge, and clinic procedures. The role requires travel to multiple Tampa Bay locations and proficiency in Microsoft Office.

Responsibilities include coordinating physician schedules, handling communications, scheduling appointments and surgeries, and ensuring adherence to FOI policies.

Qualifications

• High School Diploma is required.
• Must be able to travel to all clinic locations in the Tampa Bay area.
• Proficient in Microsoft Office (Word, Outlook, Excel).
• Able to work extended hours to cover clinics as needed.

Responsibilities

• Deliver quality patient care support and follow physician orders.
• Maintain clear written and verbal communications.
• Stay professional and positive in challenging situations.
• Be organized and detail‑oriented.
• Adjust work schedule to patient/clinic needs.
• Open and distribute mail for physicians.

Skills

Microsoft Office

Communication

Scheduling

Organizational skills

Medical terminology

Education

High School Diploma

Tools

FileMaker

Job description

Jeffords Suite C | FOI Clearwater
1011 Jefford St Clearwater
Suite C
Clearwater, FL 33756, USA

Position Summary

The Administrative Assistant is responsible for performing secretarial duties for physician, which includes knowledge of medical terminology, and hospital and clinic procedures.

Qualifications

• High School Diploma
• Must be able to travel to all clinic locations in the Tampa Bay area
• Must be proficient in Microsoft Office Products (Word, Outlook, Excel)
• Must be able to work extended hours to cover clinics as needed

Key Responsibilities

• Able to effectively deliver quality patient care and follow through with physician orders
• Excellent written and verbal communication skills
• Able to conduct oneself in a professional and positive manner on a consistent basis and during challenging situations
• Organized and detail-oriented
• Reliable and able to adjust work schedule according to patient/clinic needs
• Opening and distribution of mail for Physician
• Maintaining Physicians schedule
• Entering all calls in Filemaker
• Scheduling of appointments, depositions, conferences, etc
• Scheduling patient surgeries, pre and post operative appointments, and preparing paperwork
• Scheduling all surgeries in Filemaker
• Entering Physicians billing information in Filemaker, if applicable
• Liaison between Physician and Hospital
• Liaison between Physician and patient
• Preparing letters of excuse from work or school.
• Triaging of patient calls.
• Facilitating patient interaction with other FOI departments.
• Completing Disability Forms for patients.
• Making travel arrangements for Physicians.
• Assisting Physician in clinic, if applicable.
• Assure compliance with all company plans, policies and procedures set forth by the Florida Orthopaedic Institute
• All other duties assigned.

AtFOIour goal is to provide our patients with world-class orthopedic care.

Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patientsencounterwith FloridaOrthopaedicInstitute (FOI) as well. Every staff member plays a vital role in this mission.We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI.We are committed to encouraging a culture of inclusion reflective of the communities we serve, and weprovideequal opportunity to all. FloridaOrthopaedicInstitute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What we offer

• Full timeopportunities available, with room for career growth and advancement.
• Excellent job security and stability, to promotean optimalwork life balance.
• Be part of this dynamic and growing high levelPatient Servicesteam!

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.