Surgery Coordinator/MA

Legacy Orthopedics & Sports Medicine; Allen (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Job summary

Legacy Orthopedics & Sports Medicine in Allen, TX seeks a detail‑oriented Surgery Scheduler/Medical Assistant to coordinate orthopedic procedures and support physicians and patients.

You will obtain authorizations, prepare documentation, and assist with clinical duties while maintaining HIPAA compliance. This hybrid role requires strong communication, multitasking, and teamwork in a fast-paced orthopedic practice.

Qualifications

• High school diploma or GED required.
• 1–2 years of experience in surgery scheduling, medical assisting, or orthopedic practice preferred.
• Knowledge of orthopedic terminology, procedures, and treatment plans preferred.
• Experience with insurance verification and prior authorization processes.
• Proficiency with EMR systems and Microsoft Office applications.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Coordinate and schedule orthopedic surgical procedures with hospitals, ambulatory surgery centers, and other healthcare facilities.
• Obtain and verify insurance authorizations and referrals required for surgical procedures.
• Communicate surgical dates, pre-operative instructions, and post-operative appointments to patients.
• Ensure all required medical records, imaging, laboratory results, and surgical documentation are completed and available prior to surgery.
• Coordinate surgery-related testing, medical clearances, and specialist consultations.
• Maintain physician surgery calendars and update schedules as needed.
• Confirm surgical cases with facilities, vendors, anesthesia providers, and patients.
• Address patient questions regarding surgery preparation, recovery expectations, and scheduling logistics.

Skills

Organizational skills

Time-management

Communication skills

Teamwork

Confidentiality

Education

High school diploma or GED

Tools

EMR systems

Microsoft Office

Job description

We are seeking a highly organized, detail-oriented, and compassionate Surgery Scheduler/Medical Assistant to join our orthopedic team. This dual-role position is responsible for coordinating surgical procedures, ensuring accurate documentation and insurance authorization, and providing direct clinical and administrative support to physicians and patients. The ideal candidate will possess strong communication skills, the ability to multitask in a fast-paced environment, and a commitment to delivering exceptional patient care.

Essential Duties and Responsibilities

Surgery Scheduling Responsibilities 70%

• Coordinate and schedule orthopedic surgical procedures with hospitals, ambulatory surgery centers, and other healthcare facilities.
• Obtain and verify insurance authorizations and referrals required for surgical procedures.
• Communicate surgical dates, pre-operative instructions, and post-operative appointments to patients.
• Ensure all required medical records, imaging, laboratory results, and surgical documentation are completed and available prior to surgery.
• Coordinate surgery-related testing, medical clearances, and specialist consultations.
• Maintain physician surgery calendars and update schedules as needed.
• Confirm surgical cases with facilities, vendors, anesthesia providers, and patients.
• Address patient questions regarding surgery preparation, recovery expectations, and scheduling logistics.
• Track and maintain surgery schedules, cancellations, and rescheduled cases.
• Ensure compliance with HIPAA and other healthcare regulations.

Medical Assistant Responsibilities 30%

• Prepare patients for examination by obtaining medical histories, vital signs, and chief complaints.
• Assist physicians during orthopedic examinations and procedures.
• Room patients efficiently and accurately document information in the electronic medical record (EMR).
• Administer injections, medications, and treatments as delegated and permitted by state regulations.
• Remove sutures, apply braces, splints, casts, and durable medical equipment as directed.
• Process prescription refill requests and communicate physician instructions to patients.
• Maintain exam rooms, medical supplies, and equipment.
• Educate patients regarding treatment plans, medications, surgery preparation, and follow-up care.
• Assist with coordination of diagnostic testing, imaging, and referrals.
• Perform other clinical and administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• Minimum of 1-2 years of experience in surgery scheduling, medical assisting, or orthopedic practice preferred.
• Knowledge of orthopedic terminology, procedures, and treatment plans preferred.
• Experience with insurance verification and prior authorization processes.
• Proficiency with EMR systems and Microsoft Office applications.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to work independently and collaboratively within a team environment.
• Physical Requirements
• Ability to stand, walk, bend, and lift up to 25 pounds occasionally.
• Frequent use of computers, phones, and office equipment.
• Ability to assist patients with mobility as needed.
• Health, dental, and vision insurance
• Paid time off and holidays

Equal Opportunity Employer

Legacy Orthopedics, A Division of OrthoLoneStar is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees regardless of race, religion, color, national origin, sex, age, disability, veteran status, or any other protected characteristic.

Job Type: Full-Time

Schedule: Monday-Friday, Day Shift

Experience Preferred:

Orthopedic Practice: 1 year

Surgery Scheduling: 1 year

Medical Assisting: 1 year

Insurance Authorization/Prior Authorization: 1 year