Attendance & Records Coordinator

SmartRecruiters, Inc.; Milwaukee (WI); On-site; USD 27,000 - 29,000; Full time

Job summary

Equus Workforce Solutions is seeking an Attendance Tracker to maintain attendance records, conduct outreach, and support reporting and document management. The role emphasizes accuracy, confidentiality, and collaboration with the Operations team.

Responsibilities include entering data, verifying records, generating insights, and helping train staff on procedures, with opportunities to improve workflows and practices within the department.

Qualifications

• High school diploma or GED required.
• 1–2 years clerical/administrative experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational and communication skills; ability to manage multiple tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Enter and maintain attendance data in State and internal tracking systems.
• Conduct outreach to internship sites, employers, and stakeholders for attendance information.
• Verify attendance records and supporting documentation for accuracy.
• Generate reports and perform basic data analysis; share findings with supervisor.
• Maintain and organize attendance files; ensure proper scanning and storage per guidelines.
• Develop and document best practices, workflows, and process improvements.
• Assist with training team members on procedures and best practices as needed.
• Perform other duties as assigned.

Skills

Attention to detail

Data entry accuracy

Interpersonal skills

Communication skills

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Equus Workforce Solutions is seeking an Attendance Tracker to maintain attendance records, conduct outreach, and support reporting and document management. The role emphasizes accuracy, confidentiality, and collaboration with the Operations team.

Responsibilities include entering data, verifying records, generating insights, and helping train staff on procedures, with opportunities to improve workflows and practices within the department.