ATSU- Administrative Support Admissions

A.T. Still University; Mesa (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Job summary

A.T. Still University (ATSU) is seeking a full-time Administrative Support for Admissions on the Mesa Campus. The role supports the Admissions team to ensure a smooth experience for future applicants and interview days.

Responsibilities include coordinating interview logistics, managing supplies, and assisting with event planning while providing courteous, timely service in a busy reception area. Full-time, benefits eligible.

Qualifications

• High school diploma or equivalent required.
• Detail-oriented with accuracy.
• Excellent communication skills.
• Provide high quality customer service.
• Basic computer knowledge.
• Professional telephone and e-mail etiquette.
• Strong organization and time management.
• Ability to multitask in a busy area.

Responsibilities

• Reserve conference rooms and lunch areas for interview days.
• Prepare name tags and manage meals for applicants and ambassadors.
• Set up and clean lunch area; ensure laptops are charged.
• Manage supplies, purchasing records, and deliveries.
• Maintain clean Admissions spaces and stock supplies.
• Coordinate shipping of recruitment materials.
• Assist with interview day greetings and back-up for staff.
• Monitor receptions area and respond to inquiries.

Skills

Detail orientation

Excellent communication

Customer service

Basic computer skills

Telephone & email etiquette

Organization & time management

Multitasking

Education

High school diploma or equivalent

Job description

Description

A.T. Still University (ATSU) is seeking a full-time non-exempt Administrative Support for Admissions on the Mesa Campus. The position is responsible by supporting Admissions to ensure a smooth experience of future applicants.

Job Type

Full-time

Job Duties & Responsibilities

• Reserve conference rooms and lunch areas for interview days.
• Prepare name tags for applicants and guests record, track, and place lunch orders for applicants and student ambassadors.
• Set up lunch for applicants and clean up lunch area after lunch is over.
• Ensure laptops are charged and ready for use on interview days.
• Ensure interview/conference rooms are clean, and water bottles are available for interviewers.
• Compile and order "I'm In" packets to accepted students.
• Assist with interview day greeting, shuffling, and wrap ups as needed, back-up for Admissions Coordinator during interview days.
• Ensure Admissions Recruitment office area is clean, neat, and supplies are fully stocked.
• Requisition supplies through Purchasing software.
• Manage receipts, purchase orders, and C&M delivery sheets, ensuring accurate recording and filing.
• Manage reservations for conference rooms, Admissions interview suites, and Admissions vans.
• Prepare and ship recruitment materials for traveling staff. (determine shipping dates, pack shipping container, make shipping labels, track packages, etc)
• Maintain swag inventory and organization Assist with event planning/organization of special events. (Admissions / Student Affairs related)
• Monitor incoming Admissions phone calls and email communications.
• Responsible for recording, scheduling, handling, and monitoring vehicle maintenance for Admissions van(s), ensuring it is always up-to-date with respect to service and condition.
• and other processing tasks as assigned.

Skills & Experience

• Education- High school diploma or equivalent
• Detail-oriented with a focus on accuracy.
• Excellent communication skills
• Provide high quality customer service,
• basic computer knowledge,
• Professional telephone and e-mail etiquette.
• strong organization and time management skills.
• Ability to multitask and thrive in a busy common area.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.