Athletics Operations & Finance Assistant

Bates College; Lewiston (ME); On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Library access

Athletic facilities

Drug-free workplace

Paid leave

Job summary

Bates College in Lewiston, Maine, seeks an Athletics Business Operations Assistant to manage financial and budgeting tasks for the athletics department using Banner, Excel, and related systems. The role supports the business manager in daily operations and reporting.

The position requires 1–2 years in accounting or related field, a Bachelor's degree or relevant experience, and a commitment to equity and inclusion within a diverse college community.

Qualifications

• Bachelor's degree or relevant work experience preferred.
• 1–2 years of accounting or related field experience preferred.
• Commitment to equity and inclusion for a diverse community.
• Ability to follow department processes and workflows as needed.
• Demonstrated ability to manage multiple tasks simultaneously.
• Excellent organizational and interpersonal skills, with Excel and data-tracking

Responsibilities

• Reconcile JPM PaymentNet/Visa expenditures for athletics while adhering to policies.
• Procure approved team, office, and facility supplies via Banner PO system.
• Process payment requests for travel, meals, invoices, and entry fees.
• Compile pay data and process payments for officials via RefQuest and Arbiter.
• Prepare summary sheets and record deposit receipts on Revenue Tracker.
• Track and update budget revenues and expenses.
• Submit hotel credit card authorizations for team accommodations.
• Track tax exemption certificates as needed.
• Support in compiling EADA, NCAA demographics, census and other reports.
• Greet prospective students and their parents when needed.

Skills

Equity & Inclusion

Multitasking

Organization

Interpersonal skills

Excel proficiency

Education

Bachelor's degree

Job description

Bates College in Lewiston, Maine, seeks an Athletics Business Operations Assistant to manage financial and budgeting tasks for the athletics department using Banner, Excel, and related systems. The role supports the business manager in daily operations and reporting.

The position requires 1–2 years in accounting or related field, a Bachelor's degree or relevant experience, and a commitment to equity and inclusion within a diverse college community.