Strategic Executive Assistant to the VP of Student Affairs

Aurizon Holdings Limited; Lewiston (ME); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental

Retirement plan

Paid time off

Job summary

Bates College in Lewiston, Maine, is seeking an Assistant to the Vice President for Student Affairs to provide high-level executive administrative support and oversee administrative management for special initiatives across the Student Affairs division.

The role requires a Bachelor’s degree and 3–5 years of executive-level support, with strong skills in Google Workspace, MS Office, and confidential handling of information. A dynamic, inclusive campus environment awaits.

Qualifications

• Bachelor’s degree required or an equivalent combination of education and related administrative experience.
• 3–5 years of progressively responsible administrative support experience, including executive-level office support, meeting coordination, and project tracking (preferably in higher education or non-profit administration).

Responsibilities

• Manage the Vice President’s calendar, travel logistics, and briefing materials.
• Develop project plans with milestones and deliverable schedules for special initiatives.
• Coordinate between stakeholders to identify needs and resources for projects and initiatives.
• Draft and edit routine correspondence, memos, and meeting materials.
• Ensure confidentiality and discretion in handling sensitive information.
• Provide coordination for divisional committees with meeting summaries and action tracking.

Skills

Executive support

Calendar management

Communication skills

Time management

Discretion & integrity

Interpersonal skills

Customer service

Equity & inclusion

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office

Virtual conferencing platforms

Banner ERP system

Job description

Bates College in Lewiston, Maine, is seeking an Assistant to the Vice President for Student Affairs to provide high-level executive administrative support and oversee administrative management for special initiatives across the Student Affairs division.

The role requires a Bachelor’s degree and 3–5 years of executive-level support, with strong skills in Google Workspace, MS Office, and confidential handling of information. A dynamic, inclusive campus environment awaits.