Athletics Business Operations Assistant

Bates College; Lewiston (ME); On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Library access

Athletic facilities

Drug-free workplace

Paid leave

Job summary

Bates College in Lewiston, Maine, seeks an Athletics Business Operations Assistant to manage financial and budgeting tasks for the athletics department using Banner, Excel, and related systems. The role supports the business manager in daily operations and reporting.

The position requires 1–2 years in accounting or related field, a Bachelor's degree or relevant experience, and a commitment to equity and inclusion within a diverse college community.

Qualifications

• Bachelor's degree or relevant work experience preferred.
• 1–2 years of accounting or related field experience preferred.
• Commitment to equity and inclusion for a diverse community.
• Ability to follow department processes and workflows as needed.
• Demonstrated ability to manage multiple tasks simultaneously.
• Excellent organizational and interpersonal skills, with Excel and data-tracking

Responsibilities

• Reconcile JPM PaymentNet/Visa expenditures for athletics while adhering to policies.
• Procure approved team, office, and facility supplies via Banner PO system.
• Process payment requests for travel, meals, invoices, and entry fees.
• Compile pay data and process payments for officials via RefQuest and Arbiter.
• Prepare summary sheets and record deposit receipts on Revenue Tracker.
• Track and update budget revenues and expenses.
• Submit hotel credit card authorizations for team accommodations.
• Track tax exemption certificates as needed.
• Support in compiling EADA, NCAA demographics, census and other reports.
• Greet prospective students and their parents when needed.

Skills

Equity & Inclusion

Multitasking

Organization

Interpersonal skills

Excel proficiency

Education

Bachelor's degree

Job description

Located in Lewiston, Maine, Bates is internationally recognized asa leading liberal arts college. We are proud to offer a highlypersonalized education that centers on deep and sustainedinteractions among students, faculty, and community. We areengaging the forces — intellectual trends, demographic changes, andtechnology — that are transforming higher education and the worldinto which our students graduate.

Title

Athletics Business Operations Assistant

Position Purpose

The Business Operations Assistant is responsible for financial andbudget aspects of the athletic department utilizing web-basedfinancial systems, Word, Excel and Banner systems, includingsupport for the business manager in this role.

Job Duties

• JPM PaymentNet/Visa reconciliation of credit card expendituresfor the athletics department while adhering to College anddepartmental financial policies.
• Procure approved team, office and facility supplies, andequipment through the Banner purchase order system.
• Process and handle all payment requests for athletic servicesincluding processing travel and meal invoices, subscriptions, entryfees, etc.
• Compile pay data and process payments for sports official's viaRefQuest and Arbiter online platforms.
• Prepare summary sheets and record deposit receipts on theRevenue Tracker.
• Track and update budget revenues and expenses.
• Complete and submit hotel credit card authorizations for teamaccommodations.
• Track and update tax exemption certificates as needed.
• Support in compiling EADA, NCAA demographics, census and otheryearly reports and surveys.
• Greet prospective students and their parents when needed.

Minimum Qualifications

Education

Bachelor's degree or relevant work experience preferred.

Experience

1-2 years of experience in accounting or a related fieldpreferred.

Skills and Knowledge

• Commitment to equity and inclusion, and serving the needs of aculturally and educationally diverse community.
• Ability to follow department processes and workflows asneeded.
• Demonstrated ability to manage multiple taskssimultaneously.
• Exceptional organizational skills through the use of excelworksheets and other data tracking platforms.
• Strong interpersonal skills with the ability to develop andmaintain working relationships with colleagues.

Benefits

Bates College offers competitive salaries, access to the libraryand athletic facilities, and a supportive, collegial environment ina drug- and smoke-free workplace. This position may accrue leave inaccordance with the Maine Earned Paid Leave law.

Hiring Range

The hiring range for this position is $17.85to $22.31. Placement within the range depends on experience andother factors.

Equal Employment Opportunity Statement

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance withapplicable laws, statutes, and regulations (such as Title VII,Title IX, and ADA/Section 504), and complaints may be directed toGwen Lexow, Title IX Officer, 207-786-6445 or via email at [e-mail].

About Bates

Bates is internationally recognized as a leading liberal artscollege, attracting 2,000 students from across the U.S. and aroundthe world.

Since 1855, Bates has been dedicated to educating the whole personthrough creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence,Bates has always admitted students without regard to gender, race,religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percentof its entering students, and more than half of its alumni earngraduate degrees. Bates employs 200 faculty members and 550staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamicbusiness community. Bates is 35 miles north of Portland, 140 milesnorth of Boston, and 350 miles north of New York City.

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Sep 15 2026 Eastern Daylight Time