Athletics Facilities Events Coordinator I (On-Campus)

University of Texas at San Antonio; San Antonio (TX); On-site; USD 20,000 - 34,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Athletics Facilities Event Coordinator I to support daily operations, management, and administration of athletic facilities and events on campus. This role involves coordinating staffing, ensuring safety, and assisting with event setup and teardown.

Responsibilities include managing security, coordinating services for events, budgeting for maintenance, and training staff in collaboration with the Athletics Events Facilities Coordinator II,

Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• One (1) year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Handles facility operations and assets security in compliance with University and Athletics Department policies and procedures.
• Provides early morning, evening, and weekend operations management and administration in conjunction with the Athletics Events Facilities Coordinator II.
• Assists with event planning, coordinating services for events, along with event set-ups and teardowns.
• Assists in the training and supervision of facility managers and event staff.
• Schedules event staffing for assigned events, ensures staff are trained, and processes invoices for service providers.
• Communicates information regarding event procedures, regulations, and campus policies to customers and the university community.
• Manages the security of Athletics facilities.
• Provides assistance in the coordination and management of capital assets.
• Assists in the coordination of the preparation of facility areas for external programs, University programs, Athletic Department events, and other activities inside the Athletics buildings.
• Maintains relations with on- and off-campus departments and service providers.
• Assists with the repair of equipment and facility maintenance as assigned.
• Assists with budget tracking of maintenance and repair work orders and assists with budgeting for assigned responsibilities.
• Assists with departmental projects, as assigned.
• Provides problem-solving solutions during events.
• Helps track facility trends and updates to best practices in event management.
• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
• Performs work tasks in a safe manner and in accordance with work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.

Skills

Excellent written and oral comms

Interpersonal skills

Safety awareness

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Audio/Visual equipment

Job description

The University of Texas at San Antonio is seeking an Athletics Facilities Event Coordinator I to support daily operations, management, and administration of athletic facilities and events on campus. This role involves coordinating staffing, ensuring safety, and assisting with event setup and teardown.

Responsibilities include managing security, coordinating services for events, budgeting for maintenance, and training staff in collaboration with the Athletics Events Facilities Coordinator II,