Athletics Facilities Event Coordinator I

University of Texas at San Antonio; San Antonio (TX); On-site; USD 20,000 - 34,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Athletics Facilities Event Coordinator I to support daily operations, management, and administration of athletic facilities and events on campus. This role involves coordinating staffing, ensuring safety, and assisting with event setup and teardown.

Responsibilities include managing security, coordinating services for events, budgeting for maintenance, and training staff in collaboration with the Athletics Events Facilities Coordinator II,

Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• One (1) year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Handles facility operations and assets security in compliance with University and Athletics Department policies and procedures.
• Provides early morning, evening, and weekend operations management and administration in conjunction with the Athletics Events Facilities Coordinator II.
• Assists with event planning, coordinating services for events, along with event set-ups and teardowns.
• Assists in the training and supervision of facility managers and event staff.
• Schedules event staffing for assigned events, ensures staff are trained, and processes invoices for service providers.
• Communicates information regarding event procedures, regulations, and campus policies to customers and the university community.
• Manages the security of Athletics facilities.
• Provides assistance in the coordination and management of capital assets.
• Assists in the coordination of the preparation of facility areas for external programs, University programs, Athletic Department events, and other activities inside the Athletics buildings.
• Maintains relations with on- and off-campus departments and service providers.
• Assists with the repair of equipment and facility maintenance as assigned.
• Assists with budget tracking of maintenance and repair work orders and assists with budgeting for assigned responsibilities.
• Assists with departmental projects, as assigned.
• Provides problem-solving solutions during events.
• Helps track facility trends and updates to best practices in event management.
• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
• Performs work tasks in a safe manner and in accordance with work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.

Skills

Excellent written and oral comms

Interpersonal skills

Safety awareness

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Audio/Visual equipment

Job description

Athletics Facilities Event Coordinator I

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16452

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram,Facebook,YouTube or LinkedIn.

Salary Range

Up to $33,890 annualized,commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will beaccepted through 11:59 PM CDT on the listed close date. At thediscretion of the hiring department, this posting may close once asufficient number of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Summary

The Athletics Facilities Event Coordinator Iprovides assistance in the daily operations, management, andadministration of the Athletics facilities and events.

Core Responsibilities

1. Handles facility operations and assets security in compliancewith University and Athletics Department policies andprocedures.
2. Provides early morning, evening, and weekend operationsmanagement and administration in conjunction with the AthleticsEvents Facilities Coordinator II.
3. Assists with event planning, coordinating services for events,along with event set-ups and teardowns.
4. Assists in the training and supervision of facility managersand event staff.
5. Schedules event staffing for assigned events, ensures staff aretrained, and processes invoices for service providers.
6. Communicates information regarding event procedures,regulations, and campus policies to customers and the universitycommunity.
7. Manages the security of Athletics facilities.
8. Provides assistance in the coordination and management ofcapital assets.
9. Assists in the coordination of the preparation of facilityareas for external programs, University programs, AthleticDepartment events, and other activities inside the Athleticsbuildings.
10. Maintains relations with on- and off-campus departments andservice providers.
11. Assists with the repair of equipment and facility maintenanceas assigned.
12. Assists with budget tracking of maintenance and repair workorders and assists with budgeting for assignedresponsibilities.
13. Assists with departmental projects, as assigned.
14. Provides problem-solving solutions during events.
15. Helps track facility trends and updates to best practices inevent management.
16. Takes a proactive approach to assist co-workers in varioustasks, to ensure safety.
17. Performs work tasks in a safe manner and in accordance withwork instructions.
18. Proactively makes recommendations to improve safety.
19. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training or Apprenticeship in arelated field.
• One (1) year of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Excellent written and oral skills and the ability to work withvarious groups.
• Working knowledge of PC hardware and Microsoft Word, Excel, andOutlook software, point of sale terminal, audio/visual equipment toinclude building-wide sound system, DVD player, audio and videotapes & CDs.
• Ability to work with equipment and perform these tasks,including but not limited to: audio/visual equipment, lightmaintenance, climb ladder, assist with event set-up of tables,chairs, stage, and sound, and rearrange fitness equipment.

Working Conditions

• Work will be conducted in the office and on indoor and outdoorplaying courts and fields. May involve work as a member of theskeleton crew during University holidays. Occasional after-hoursand weekend work, as well as overtime, may be required.

Physical Demands

• Ability to work with equipment and perform these tasks,including but not limited to audio/visual equipment, lightmaintenance, climbing ladders, assisting with event set-up oftables, chairs, stage, and sound, and rearranging fitnessequipment.

This position will work primarily on campus.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affluent Action Program in compliance with allgovernment requirements to ensure nondiscrimination.