Assurance Administrative Assistant

Eide Bailly LLP; Bismarck (ND); On-site; USD 40,000 - 55,000; Full time

Job summary

Eide Bailly LLP seeks an Assurance Administrative Assistant in Bismarck, ND. This role involves preparing financial documents, providing administrative support, and ensuring compliance with firm guidelines. Ideal candidates thrive in a fast-paced environment, possess strong communication skills, and have at least 3 years of administrative experience.

Benefits

Generous paid time off

Comprehensive medical, dental, and vision insurance

401(k) profit sharing

Education assistance

Qualifications

• 3+ years of experience in administrative support.
• Experience in public accounting administration is a plus.

Responsibilities

• Prepare, edit, and format financial statements and correspondence.
• Provide general administrative support to partners and managers.
• Make travel arrangements and process expense reports.

Skills

Multi-tasking

Strong written and verbal communication

Proficiency in computer-based technology

Education

High school diploma

Job description

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A Day In The Life

A typical day as an Assurance Administrative Assistant might include the following:

• Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Utilize Engagement software and other online applications to complete a wide range of tasks.
• Prepare and assemble reports, company materials, and client documents as directed.
• Conduct math checks, proofing, and formatting of financial statements before they are processed.
• Process client confirmations.
• Make travel arrangements for partners.
• Arrange various meetings via conference calls, video conference and webcasts.
• Process expense reports for partners and managers.
• Assist with processing outgoing mail. Organize incoming mail for partners as directed.
• Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates.
• Assist other admin and the office as needed with events and meeting catering.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.
  
  

Location: Bismarck, ND

Work Arrangement: In-office

A Day In The Life

A typical day as an Assurance Administrative Assistant might include the following:

• Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Utilize Engagement software and other online applications to complete a wide range of tasks.
• Prepare and assemble reports, company materials, and client documents as directed.
• Conduct math checks, proofing, and formatting of financial statements before they are processed.
• Process client confirmations.
• Make travel arrangements for partners.
• Arrange various meetings via conference calls, video conference and webcasts.
• Process expense reports for partners and managers.
• Assist with processing outgoing mail. Organize incoming mail for partners as directed.
• Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates.
• Assist other admin and the office as needed with events and meeting catering.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.
  
  

Who You Are

• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• You have strong written and verbal communication skills.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• You are proficient in:
• You have a high school diploma and 3+ or more years of experience in administrative support.
• Experience in public accounting administration is a plus.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
  
  

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us onFacebook,Twitter,Instagram,LinkedInor ourAbout Uspage.

For extra assistance in your job search journey, explore EB Career Resources—a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.



Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting, IT Services and IT Consulting, and Computer and Network Security

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