Administrative Assistant

Small Behavioral Health Counseling, LLC; United States; Remote; USD 30,000 - 45,000; Part time

Job summary

A leading behavioral health counseling firm is seeking a part-time Administrative Assistant to ensure the effective operation of their department. The role involves various clerical tasks such as managing calls, maintaining records, and coordinating office supplies. Candidates should have strong communication skills and relevant administrative experience, ideally with a high school diploma and further education in a related field.

Qualifications

• Three to five years of experience in an administrative role.
• Preferred education in a related field.
• Excellent organizational skills and attention to detail.

Responsibilities

• Answers phone calls and makes outbound calls to clients.
• Maintains filing systems and prepares meeting agendas.
• Coordinates office supplies and maintains office equipment.

Skills

Communication

Customer Service

Organization

Education

H.S. Diploma

Associates degree or higher

Tools

Microsoft Office Suite

Job description

Small Behavioral Health Counseling Administrative Assistant Remote·Part time Apply for Administrative Assistant

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Description

Duties/Responsibilities:

• Answers phone calls, screening when necessary.
• Make outbound phone calls to clients and insurance companies.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Maintains therapists caseloads reviewing for compliance.
• Correspond with therapists regarding their caseloads.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as record keeping and filing.
• Ability to work independently.

Education and Experience:

• H.S. Diploma required. Associates degree or higher in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.