Asst Superintendent

Phipps; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Year-end discretionary bonus

Job summary

Phipps Houses is seeking an energetic Assistant Superintendent for Atlantic Chestnut in East New York, Brooklyn. The role oversees day-to-day maintenance, turnover processes, and building systems to ensure safe, reliable operations in a large affordable housing development.

This is a non-live-in, full-time position with Sunday–Thursday 8am–5pm, offering potential year-end discretionary bonus. Certifications S13 Standpipe and S12 Fire Sprinkler are required prior to interview, with supervisory

Qualifications

• Supervisory experience required.
• Active S12 and S13 certification.
• Practical test required; written assessment if no HS diploma.

Responsibilities

• Manage day-to-day maintenance and operations of the property.
• Oversee apartment turnovers, punch lists, and acceptance process.
• Maintain building systems and coordinate preventative maintenance.
• Ensure compliance with surveys and inspections.
• Maintain logs for sprinkler systems and fire safety equipment.
• Coordinate with contractors for outsourced repairs.
• Participate in interviewing and hiring maintenance staff.
• Purchase supplies and manage inventory.
• Understand building heating and water systems; address emergencies.
• Perform duties of custodian when needed and assist with snow removal.
• Keep interior/exterior paint refreshed and address work tickets in apartments.
• Utilize Yardi for requisitions and vendor PO follow-ups.
• Accept deliveries and provide packing slips to admin staff.
• Attend hearings for violations and escalate emergencies as required.
• Participate in supervision, meetings, and professional trainings.

Skills

Yardi

Customer Service

Verbal Communication

Building Maintenance

Education

High School Diploma or GED

Job description

Phipps Houses is one of the nation’s oldest and largest not‑for‑profit developer/owners of affordable housing. It is a multi‑faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi‑family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and commercial property management, and its’ tax exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.
The Organization is looking for a bright, energetic Assistant Superintendent for our newest affordable housing development, Atlantic Chestnut in East New York, Brooklyn . The site is comprised of 4.5 acres with three interconnected, mixed‑use buildings. The development will offer 1,200 units of affordable housing, encourage economic development, create pedestrian‑friendly streets, and invest in community resources.

This is a Non-live in Assistant Superintendent position. The schedule is Sunday to Thursday 8am -5pm.

Position is eligible for year-end discretionary bonus.

Candidates MUST have the following current certifications: S13 Standpipe, and S12 Fire Sprinkler. Candidates must be able to present these prior to the interview process.

Duties and Responsibilities

• Manage day‑to‑day maintenance and operations of the property.
• Ensure transition of apartment turnovers. This includes oversight of the punch list and acceptance process.
• Ensures the timely maintenance of all building operations and systems, including the coordination of preventative maintenance work.
• Ensure that the property passes all surveys.
• Maintains inspection logs for the sprinkler systems, fire extinguishers and other building systems.
• Coordinates with contractors for repair that is outsourced.
• Participates in the interviewing and hiring of maintenance staff.
• Purchases all maintenance supplies and keeps accurate inventory.
• Knowledge of the heating, and water systems in the building.
• In the absence of the custodian assist to sweep, mop, dispose of trash, and during inclement weather remove snow.
• Maintains fresh paint in the interior & exterior of the property.
• Address all work ticket orders to make repairs in apartments.
• Utilizing Yardi to enter requisitions and follow up on purchase orders with vendors.
• Accepts deliveries and provides the packing slips to the administrative assistant.
• Attending the hearings for any violations in the facility.
• Responsible for reporting any emergencies, and concerns to supervisor.
• Participate in supervision, staff meetings, and professional development trainings.

Qualifications

If a High School Diploma or GED has not been achieved, we consider a substitution of a minimum of four years of experience as a superintendent in a residential building.

Supervisory experience required
Active S12 and S13 certification
Practical test required
Written communication assessment (required for those candidates who have not achieved a High School Diploma or GED)

• Qualified candidates will have a high school diploma, or a GED with two to three years’ experience.
• Candidates MUST have the following current certifications: S13 Standpipe, and S12 Fire Sprinkler. Candidates must be able to present these prior to the interview process.
• Strong organizational skills, verbal and written communication skills are necessary.
• Must have strong problem solving skills.
• Must have superior customer service skills. Must be proficient at safety using tools associated with the job.
• Has knowledge of building codes and safety standards as set forth by the state and federal governments.
• Must be able to walk up and down stairs with tools and equipment. Must be flexible in order to address emergencies.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Required Skills

• Yardi: Advanced
• Customer Service: Advanced
• Verbal Communication: Advanced
• Building Maintenance: Advanced

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Team Player: Works well as a member of a group

Education (Preferred)

• General Equiv Diploma or better.
• High School Diploma or better.

Experience (Required)

• Must have strong problem solving skills.
• Must have superior customer service skills. Must be proficient at safety using tools associated with the job.

2-3 Years

Qualified candidates will have a high school diploma, or a GED with two to three years’ experience.

Licenses & Certifications (Required)

• S13 Standpipe Certificate

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.