Asst Managing Director - Presidential F&A

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) Office of the President seeks an Assistant Managing Director - Finance & Administration to provide strategic oversight across financial and administrative functions.

The role leads budget preparation, reporting, payroll transactions, and contract reviews, while coordinating recruitment, onboarding, and performance processes for the Office.

Qualifications

• Bachelor's degree plus 5 years in finance/administration, or 9+ years combined education/experience.
• Experience developing, submitting, and maintaining budgets.
• Experience with financial systems and data analytics tools.
• Strong ability to build and sustain constructive working relationships with team members.

Responsibilities

• Develop, submit, and maintain budgets for the Office of the President and Healthy Communities; lead budget prep system, data entry, reporting, and recommendations.
• Coordinate preparation and submission of budget, payroll, and other transactions (ePAFs, labor redistributions, EOPS, PASS) per policy.
• Serve as hiring coordinator for Office of the President team; manage postings, interviews, and documentation.
• Manage annual position descriptions for Office of the President team members.
• Ensure timely performance reviews and support onboarding for new team members.
• Coordinate internal contract review processes and support contract system requests.

Skills

Budget planning

Budget coordination

Team collaboration

Education

Bachelor's degree in related field

Tools

Financial management systems

Financial data analytics tools

Job description

The Office of the President is seeking a highly organized, strategic, and detail-oriented Assistant Managing Director - Finance & Administration to provide functional oversight across the financial and administrative functions of the President's office.

Responsibilities

Finance

• Partners with the Assistant Vice President of Presidential Finance, Administration, and Operations in the development, submission, and ongoing maintenance of the budgets of the Office of the President and Healthy Communities. Serves as the lead for the budget prep system, data entry, reporting, and recommendation during the annual budget preparation process. Manages budget revision process to ensure accurate allocation of funds and compliance with institutional financial guidelines.
• Coordinates preparation and submission of budget, payroll, and other administrative transactions, including but not limited to the electronic Personnel Action Forms (ePAFs), labor redistributions, Employee One Time Payments (EOPS), PASS, or other transactions, in accordance with institutional policies and procedures.

Administration

• Serves as the hiring coordinator during recruitment for all Office of the President team members, as needed, to include sending communications, coordination of interviews and meetings, ensuring compliance with all required documentation, and the consolidation of candidate feedback.
• Manages annual position descriptions for Office of the President team members.
• Responsible for providing communication and support to ensure the timely completion performance reviews for Office of the President team members.
• Plans, coordinates, or helps to conduct the onboarding process for new Office of the President team members.
• Coordinates internal contract review process within the Office of the President team. Prepares and submits contract system requests to support the approval and execution of agreements.

Required Qualifications

Bachelor's degree in a related field and five years of technical or management experience OR a combination of education and/or years of technical or management experience to equal a minimum of 9 years.

Preferred Qualifications

• Experience in development, submission, and ongoing maintenance of budgets.
• Experience with financial management systems and financial data analytics tools.
• Demonstrated ability to build and sustain constructive working relationships with team members.

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities and discounts on travel, technology, entertainment and more.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.