Association Management & Events Coordinator - Part Time

Breathe Project; Pittsburgh (Allegheny County); Hybrid; USD 28,000 - 32,000; Part time

Benefits offered by this job

Free parking

Hybrid schedule

Local travel to events

Job summary

Allegheny County Medical Society (ACMS) is seeking an Association Management Administrator (Part-Time) to support the Vice President, Association Management with membership tracking, scheduling, correspondence, and event coordination. The busiest period runs September through April with overlapping client events.

The role emphasizes organization, reliability, and behind-the-scenes work, with a hybrid schedule and occasional local travel. Prior association experience is helpful but not required.

Qualifications

• Strong attention to detail and a track record of accurate work on deadline.
• Ability to manage several tasks at once, especially during a busy season.
• Clear, professional written and phone communication.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Comfort working with physicians, volunteers, and vendors.

Responsibilities

• Schedule and coordinate board meetings, committee calls, and site visits.
• Prepare correspondence, mailings, newsletters, and printed materials.
• Support event registration and keep attendee records current.
• Reach out to speakers by email and phone to confirm details and collect CME materials.
• Manage dues, renewal schedules, invoices, and payment tracking for client societies.
• Coordinate the membership application process from applications to approved members.
• Assist with conference planning and on-site event logistics.
• Handle setup and registration at client events.

Skills

Attention to detail

Multitasking

Professional communication

MS Office proficiency

Interpersonal with physicians/volunte

Tools

Microsoft Office Suite

Wild Apricot

Job description

Allegheny County Medical Society (ACMS) is seeking an Association Management Administrator (Part-Time) to support the Vice President, Association Management with membership tracking, scheduling, correspondence, and event coordination. The busiest period runs September through April with overlapping client events.

The role emphasizes organization, reliability, and behind-the-scenes work, with a hybrid schedule and occasional local travel. Prior association experience is helpful but not required.