Association & Database Administrator — Remote & Flexible

Premium Cigar Association Corporate; Washington (District of Columbia); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Cigar Samples

Careers Advancement

Competitive Compensation

Flexible Scheduling

Employee discounts

401(k)

Bonus based on performance

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

Job summary

The Premium Cigar Association Corporate seeks an experienced Association Administration & Database Administrator to manage day-to-day operations and maintain member data integrity within the PCA's operations team.

The ideal candidate is exceptionally organized, tech-savvy, and committed to serving the premium cigar community, capable of handling data systems and coordinating with members, vendors, and industry partners.

Qualifications

• Bachelor's degree in Business Administration, Communications, Non-Profit Management, or a related field - or equivalent professional experience.
• 3-5 years of experience in office administration, operations, or association management.
• Demonstrated experience working with a membership or customer database (AMS, CRM, or similar).
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and Slack.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills; professional, clear, and responsive.
• High attention to detail and a commitment to data accuracy and operational excellence.
• Ability to work independently with minimal supervision as well as collaboratively within a small team environment.
• Prior experience working for a trade association, non-profit organization, or membership-based entity.
• Familiarity with the premium cigar, tobacco, or retail industry - or a genuine enthusiasm for the cigar culture and community.
• Ability to travel required - periodically throughout the year.

Responsibilities

• Manage day-to-day administrative operations, including correspondence, scheduling, vendor coordination, and supply management.
• Serve as the first point of contact for member inquiries, routing communications to appropriate staff and ensuring timely, professional responses.
• Coordinate board meetings, committee calls, Women of PCA, and staff meetings - preparing agendas, recording minutes, and tracking action items.
• Coordinate with the property manager regarding office maintenance.
• Support the CEO and staff with administrative tasks, travel arrangements, and administrative projects as required.
• Assist with accounts payable and receivable processes, working in coordination with the association's bookkeeper or accountant on membership renewals and trade show exhibitors.
• Assist with Trade Show floor plan creation, booth assignments, sales, and booth approvals.
• Liaise with the CEO for Board member needs, including assisting with travel and hotel matters as well as on-boarding.
• Order office and kitchen supplies and manage inventory and maintain office equipment as needed.
• Process incoming mail, assist with shipping out packages and mail as needed.
• Assist in scheduling meetings, preparing notes, and coordinating deliverables with the appropriate staff.
• Assist with the coordination of the PCA Trade Show, including exhibitor communications, logistics support, and on-site operations.

Skills

Bachelor's degree? not in list

Job description

The Premium Cigar Association Corporate seeks an experienced Association Administration & Database Administrator to manage day-to-day operations and maintain member data integrity within the PCA's operations team.

The ideal candidate is exceptionally organized, tech-savvy, and committed to serving the premium cigar community, capable of handling data systems and coordinating with members, vendors, and industry partners.