Associate, Transfer Agency Oversight

harbourvest; United States; Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid time off

Well-being programs

Job summary

HarbourVest is seeking an Assistant Manager to join our Transfer Agency Oversight team. You will deliver operational TA services to clients and partners in a collaborative, high-energy environment.

The role requires 2–4 years in financial services, with a focus on fund administration and transfer agency tasks. This position offers hybrid work and a base salary in the US market, plus potential bonuses and comprehensive rewards.

Qualifications

• Basic understanding of fund administration and transfer agency processes.
• Eager to learn and motivated to grow in a fast-growing environment.
• Has a solid knowledge of private markets evergreen product; knowledge is a plus.
• Excellent client service orientation.

Responsibilities

• Assist in daily operational tasks related to TA processes
• Support internal business teams to ensure the TA process aligns with global operating model standards
• Join meetings with TAs, distributors, and other parties as needed
• Act as a point of contact for the TA and various HarbourVest operation teams
• Assist in calculating various distributor/intermediary fees and coordinating payments
• Help maintain and update documentation of the operating model

Skills

Fund administration

Transfer agency processes

Client service orientation

Communication skills

Education

Bachelor of Arts or Science (BS/BA) or equivalent experience

Job description

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment, that's marked by low turnover and high energy, you'll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

HarbourVest is seeking an Assistant Manager to join our Transfer Agency Oversight team, delivering outstanding operational services to our clients and partners. This is an outstanding opportunity to help improve and scale our global operations.

The ideal candidate is someone who has:

• Basic understanding of fund administration and transfer agency processes
• Eager to learn and motivated to grow in a fast-growing environment
• Has a solid knowledge of private markets evergreen product knowledge is a plus
• Excellent client service orientation

What you will do:

• Assist in daily operational tasks related to TA processes
• Support internal business teams to ensure the TA process aligns with global operating model standards
• Join meetings with TAs, distributors, and other parties as needed
• Act as a point of contact for the TA and various HarbourVest operation teams
• Assist in calculating various distributor/intermediary fees and coordinating payments
• Help maintain and update documentation of the operating model

What you bring:

• Adept at working independently and as a part of a team
• Prior experience withing with external providers (fund administrators, transfer agents, custodians, intermediaries)
• Attention to detail, organized, and committed to excellence. Able to multi-task and problem solve
• Excellent communication skills, in both written and verbal form

Education Preferred

Bachelor of Arts or Science (BS/BA) or equivalent experience

Experience

2-4 years' experience in financial services

#LI-Hybrid

Base Salary Range:

$85,000.00 - $95,000.00

This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus eligibility, total compensation may include participation in long-term reward programs (typically for more senior-level roles). We also offer a comprehensive total rewards package that may include retirement contributions, health insurance, income protection, paid time off and leave benefits as well as well-being programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.