Executive Assistant

harbourvest; United States; Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangement

18 remote workdays per quarter

Total rewards package (retirement, 건강/

Job summary

HarbourVest in the United States is seeking an experienced Executive Assistant to support the Infrastructure and Real Assets Investment Team. The role involves coordinating activities, documenting deal and client updates, and handling travel and meeting logistics.

You will be a key team player with excellent communication, organization, and the ability to manage calendars and Salesforce-based activity in a hybrid environment.

Qualifications

• Excellent written and verbal communication.
• Strong organization and time management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Experience with Salesforce and ability to learn internal systems.

Responsibilities

• Coordinate team activity, record regular deal and client updates, and contribute to ad hoc projects.
• Support team operations including meeting planning and document coordination.
• Log client updates and fund-related activity in Salesforce.
• Track new deals, GP engagement and meetings in the Deal Cloud platform.
• Prepare monthly expense reimbursement reports.
• Coordinate travel arrangements and maintain calendars.

Tools

Salesforce

Deal Cloud

Internal systems

Job description

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that's marked by low turnover and high energy, you'll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm

HarbourVest is an equal opportunity employer.

We are currently looking for a motivated executive assistant to empower our Infrastructure and Real Assets Investment Team with a broad range of administrative tasks.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

The ideal candidate is someone who is:

• An excellent written and verbal communicator
• Committed to excellence and attentive to detail
• A team-player
• Able to balance and prioritize multiple responsibilities

What you will do:

• Our incoming Executive Assistant will coordinate team activity, record regular deal and client updates, and contribute to ad hoc projects as needed.
• Support team operations including meeting planning and document coordination
• Log client updates and fund-related activity and communications in Salesforce
• Track new deals and GP engagement and meetings in the Deal Cloud platform
• Prepare monthly expense reimbursement reports
• Coordinate travel arrangements and ensure calendars are up to date
• And other responsibilities as required

What you bring:

• Ability to communicate efficiently with all levels of management both internally and externally
• Excellent organization and time management skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience with Salesforce and ability to learn internal systems

Education Preferred

No advanced degree, but equivalent experience

Experience

5-8 years of administrative support experience with Financial Services experience preferred

#LI-Hybrid

Base Salary Range:

$100,000.00 - $110,000.00

This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus eligibility, total compensation may include participation in long-term reward programs (typically for more senior-level roles). We also offer a comprehensive total rewards package that may include retirement contributions, health insurance, income protection, paid time off and leave benefits as well as well-being programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.

This position is non-exempt and therefore eligible for the payment of overtime.