Executive Assistant

Harbourvest Partners (U.K.) Limited; Boston (MA); Hybrid; USD 100,000 - 110,000; Full time

Job summary

HarbourVest Partners (U.K.) Limited is seeking an Executive Assistant in Boston to support the Infrastructure and Real Assets Investment Team. The role combines calendar management, travel coordination, and deal-related updates in a hybrid work setting.

The ideal candidate has 5–8 years of administrative support experience in Financial Services, exceptional communication, and strong organizational skills. Base salary ranges from $100,000 to $110,000 with eligibility for a discretionary bonus and

Qualifications

• Excellent written and verbal communication skills.
• Ability to communicate with all levels of management.
• Strong organization and time management abilities.

Responsibilities

• Coordinate team activity, record regular deal and client updates, and contribute to ad hoc projects.
• Support team operations including meeting planning and document coordination.
• Log client updates and fund-related activity and communications in Salesforce.
• Track new deals and GP engagement and meetings in the Deal Cloud platform.
• Prepare monthly expense reimbursement reports.
• Coordinate travel arrangements and ensure calendars are up to date.
• Other responsibilities as required.

Skills

Communication

Organization

Office software

Salesforce

Time management

Team player

Written communication

Verbal communication

Education

Equivalent experience

Tools

Salesforce

Job description

Job Description SummaryFor over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firmHarbourVest is an equal opportunity employer.We are currently looking for a motivated executive assistant to empower our Infrastructure and Real Assets Investment Team with a broad range of administrative tasks.This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.The ideal candidate is someone who is:An excellent written and verbal communicatorCommitted to excellence and attentive to detailA team-playerAble to balance and prioritize multiple responsibilitiesWhat you will do:Our incoming Executive Assistant will coordinate team activity, record regular deal and client updates, and contribute to ad hoc projects as needed.Support team operations including meeting planning and document coordinationLog client updates and fund-related activity and communications in SalesforceTrack new deals and GP engagement and meetings in the Deal Cloud platformPrepare monthly expense reimbursement reportsCoordinate travel arrangements and ensure calendars are up to dateAnd other responsibilities as requiredWhat you bring:Ability to communicate efficiently with all levels of management both internally and externallyExcellent organization and time management skillsProficiency in Microsoft Office Suite (Outlook, Word, Excel)Experience with Salesforce and ability to learn internal systemsEducation PreferredNo advanced degree, but equivalent experienceExperience5-8 years of administrative support experience with Financial Services experience preferred#LI-HybridBase Salary Range:$100,000.00 - $110,000.00This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus eligibility, total compensation may include participation in long-term reward programs (typically for more senior-level roles). We also offer a comprehensive total rewards package that may include retirement contributions, health insurance, income protection, paid time off and leave benefits as well as well-being programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.This position is non-exempt and therefore eligible for the payment of overtime.