Associate Proposal Manager

Intrepid Global Solutions; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Training & APMP readiness

Job summary

Intrepid Global Solutions seeks an Associate Proposal Manager to support federal proposals from kickoff through submission, with mentorship and Shipley/APMP training provided. The role partners with capture managers, business leaders, and technical contributors to craft compliant, competitive content and manage timelines.

Based in the Eastern Time Zone with remote/hybrid options, you will coordinate schedules, compliance matrices, and cross-functional collaboration across Finance, Contracts, HR,

Qualifications

• Bachelor’s degree; equivalent relevant experience may be considered.
• 1–3 years supporting proposals, capture, contracts, or deadline-driven work; federal experience preferred but not required.
• Familiarity with FAR-based solicitations (L/M, PWS/SOW) and best practices in proposal development.
• Strong written and verbal communication across all organizational levels.
• Proficiency with SharePoint, Word, Excel, and PowerPoint.
• Willingness to obtain APMP Foundation certification within 180 days.

Responsibilities

• Manage development of assigned federal proposals from kickoff through submission.
• Develop compliant outlines aligned with instructions, evaluation criteria, and strategy.
• Build and maintain proposal schedules, compliance matrices, and cross-reference tools.
• Collaborate with Capture Managers and technical contributors to infuse win themes.
• Coordinate proposal support across Finance, Contracts, HR, IT, Security, Legal, and Quality.
• Support proposal reviews (Pink/Red/Gold) and track/combine feedback.
• Ensure final products are compliant and consistent across volumes.
• Identify proposal risks, gaps, and schedule challenges.
• Contribute to continuous improvement of templates and tools.

Skills

Proposal coordination

Communication

Time management

Attention to detail

Education

Bachelor’s degree

APMP Foundation training/certification within 180 days

Tools

SharePoint

Microsoft Word

Excel

PowerPoint

Job description

The Associate Proposal Manager supports the development of compliant, compelling, and competitive federal proposals from pre-RFP planning through final submission. This role partners with Capture Managers, business leaders, technical contributors, and proposal team members to manage proposal activities, support strategy execution, ensure compliance with solicitation requirements, and deliver high-quality proposal submissions. This is an entry-level, developmental role. IGS provides training and mentorship (including Shipley-based processes and APMP certification) to prepare Associate Proposal Managers to progress to Proposal Manager. The ideal candidate brings some exposure to proposals, capture, contracts, or another deadline-driven environment, a strong interest in federal procurement, strong organizational and communication skills, and the ability to coordinate multiple contributors in a fast-paced, deadline-driven environment.[Remote / Hybrid]; must reside in the Eastern Time Zone (ET)ESSENTIAL JOB FUNCTIONS:Manage the development of assigned federal proposals from kickoff through submission, including amendments, Q&A responses, change pages, modifications, and Final Proposal Revisions (FPRs), as applicable.Develop compliant proposal outlines and structures aligned with Section L/M (or equivalent) instructions, evaluation criteria, and proposal strategy.Build and maintain proposal schedules, compliance matrices, cross-reference tools, and other proposal management artifacts needed to support successful execution.Analyze solicitation requirements and translate them into actionable assignments, annotated outlines, and content development plans.Partner with Capture Managers, business leaders, and technical contributors to incorporate win themes, discriminators, and strategic messaging into proposal content, graphics, presentations, and related deliverables.Coordinate proposal support across Finance, Contracts, HR, IT, Security, Legal, Quality, Small Business, and operational teams, as needed.Support proposal reviews, including Pink, Red, Gold, and other color team reviews, and ensure comments are tracked and incorporated appropriately.Ensure final proposal products are compliant, accurate, consistent, and aligned across technical, management, past performance, and cost/price volumes.Partner with proposal production resources to support final formatting, production, packaging, and submission.Identify and elevate proposal risks, gaps, inconsistencies, and schedule challenges throughout the development process.Contribute to continuous improvement of proposal processes, templates, standards, and tools across the proposal function.EDUCATION & EXPERIENCE:Bachelor’s degree; equivalent relevant experience may be considered in lieu of a degree.1–3 years of experience supporting proposals, capture, contracts, or a related deadline-driven role; federal proposal experience preferred but not required.Ability to manage multiple tasks and deadlines simultaneously with strong attention to detail.Familiarity with FAR-based solicitations (e.g., Section L/M, PWS/SOW) and proposal development best practices.Familiarity with proposal schedules, compliance matrices, annotated outlines, and review processes.Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization.Strong organizational, coordination, and problem-solving skills.Proficiency in SharePoint, Microsoft Word, Excel, PowerPoint, and related proposal development tools.Willingness to obtain APMP Foundation certification within the first 180 days of employment.Must be a U.S. citizen able to obtain and maintain a Secret security clearance within the first 90 days of employment. PREFERRED QUALIFICATIONS:Familiarity with Shipley Proposal ProcessesExperience supporting oral presentations and discussion responses.Prior exposure supporting Federal proposals, capture, or contracts.Active Secret security clearance.TRAVEL:Up to 20% travel may be required to support proposal activities, reviews, and coordination efforts [e.g., at Intrepid offices or proposal team locations.]SECURITY CLEARANCE:Must be a U.S. citizen able to obtain and maintain a Secret security clearance. An active Secret clearance is preferred. Candidates without an active clearance must complete all required clearance paperwork within the first 30 days of employment and obtain clearance within 90 days.WORK ENVIRONMENT & PHYSICAL DEMANDS:Primarily computer-based office or remote work, with extended periods of sitting and screen use.Periodic extended hours, including occasional evenings and weekends, to meet proposal deadlines.Intrepid Acquisition Holdings, LLCwww.intrepidgs.comIntrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.