Associate Proposal Manager

WGF IAP World Services, Inc.; United States; Híbrido; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Intrepid Global Solutions is seeking an Associate Proposal Manager to support federal proposals from kickoff through submission. You will coordinate with capture managers, business leaders, and technical contributors to ensure compliant, compelling responses.

The role emphasizes development, timelines, and collaboration in a fast-paced environment. Training includes Shipley-based processes and APMP certification to prepare you for progression to Proposal Manager.

Formación

• Bachelor's degree or equivalent experience.
• 1–3 years of experience in proposals, capture, contracts, or deadline-driven work.
• Familiarity with FAR-based solicitations (e.g., Section L/M) and proposal development best practices.
• Experience with proposal schedules, compliance matrices, annotated outlines, and review processes.
• Strong written and verbal communication across all organization levels.
• Willingness to obtain APMP Foundation certification within 180 days.

Responsabilidades

• Manage development of assigned federal proposals from kickoff through submission.
• Develop compliant outlines aligned with instructions and strategy.
• Build and maintain proposal schedules, compliance matrices, and cross-reference tools.
• Translate solicitation requirements into actionable assignments and content plans.
• Incorporate win themes and discriminators into proposal content and visuals.
• Coordinate proposal support with Finance, Contracts, HR, IT, Security, Legal, and others.
• Support color team reviews and ensure comments are tracked and addressed.
• Ensure final proposals are compliant and aligned across volumes.
• Partner with production resources for formatting, packaging, and submission.
• Identify proposal risks and schedule challenges; drive improvements across the process.

Conocimientos

Organizational skills

Communication skills

Deadline-driven

Coordination across teams

Educación

Bachelor's degree

Herramientas

SharePoint

Microsoft Word

Excel

PowerPoint

Descripción del empleo

The Associate Proposal Manager supports the development of compliant, compelling, and competitive federal proposals from pre-RFP planning through final submission. This role partners with Capture Managers, business leaders, technical contributors, and proposal team members to manage proposal activities, support strategy execution, ensure compliance with solicitation requirements, and deliver high-quality proposal submissions. This is an entry-level, developmental role. IGS provides training and mentorship (including Shipley-based processes and APMP certification) to prepare Associate Proposal Managers to progress to Proposal Manager. The ideal candidate brings some exposure to proposals, capture, contracts, or another deadline-driven environment, a strong interest in federal procurement, strong organizational and communication skills, and the ability to coordinate multiple contributors in a fast-paced, deadline-driven environment. [Remote / Hybrid]; must reside in the Eastern Time Zone (ET)

ESSENTIAL JOB FUNCTIONS

• Manage the development of assigned federal proposals from kickoff through submission, including amendments, Q&A responses, change pages, modifications, and Final Proposal Revisions (FPRs), as applicable.
• Develop compliant proposal outlines and structures aligned with Section L/M (or equivalent) instructions, evaluation criteria, and proposal strategy.
• Build and maintain proposal schedules, compliance matrices, cross-reference tools, and other proposal management artifacts needed to support successful execution.
• Analyze solicitation requirements and translate them into actionable assignments, annotated outlines, and content development plans.
• Partner with Capture Managers, business leaders, and technical contributors to incorporate win themes, discriminators, and strategic messaging into proposal content, graphics, presentations, and related deliverables.
• Coordinate proposal support across Finance, Contracts, HR, IT, Security, Legal, Quality, Small Business, and operational teams, as needed.
• Support proposal reviews, including Pink, Red, Gold, and other color team reviews, and ensure comments are tracked and incorporated appropriately.
• Ensure final proposal products are compliant, accurate, consistent, and aligned across technical, management, past performance, and cost/price volumes.
• Partner with proposal production resources to support final formatting, production, packaging, and submission.
• Identify and elevate proposal risks, gaps, inconsistencies, and schedule challenges throughout the development process.
• Contribute to continuous improvement of proposal processes, templates, standards, and tools across the proposal function.

EDUCATION & EXPERIENCE

• Bachelor’s degree; equivalent relevant experience may be considered in lieu of a degree.
• 1–3 years of experience supporting proposals, capture, contracts, or a related deadline-driven role; federal proposal experience preferred but not required.
• Ability to manage multiple tasks and deadlines simultaneously with strong attention to detail.
• Familiarity with FAR-based solicitations (e.g., Section L/M, PWS/SOW) and proposal development best practices.
• Familiarity with proposal schedules, compliance matrices, annotated outlines, and review processes.
• Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in SharePoint, Microsoft Word, Excel, PowerPoint, and related proposal development tools.
• Willingness to obtain APMP Foundation certification within the first 180 days of employment.
• Must be a U.S. citizen able to obtain and maintain a Secret security clearance within the first 90 days of employment.

PREFERRED QUALIFICATIONS

• Familiarity with Shipley Proposal Processes
• Experience supporting oral presentations and discussion responses.
• Prior exposure supporting Federal proposals, capture, or contracts.
• Active Secret security clearance.

TRAVEL

Up to 20% travel may be required to support proposal activities, reviews, and coordination efforts [e.g., at Intrepid offices or proposal team locations.]

SECURITY CLEARANCE

• Must be a U.S. citizen able to obtain and maintain a Secret security clearance.
• An active Secret clearance is preferred.
• Candidates without an active clearance must complete all required clearance paperwork within the first 30 days of employment and obtain clearance within 90 days.

WORK ENVIRONMENT & PHYSICAL DEMANDS

Primarily computer-based office or remote work, with extended periods of sitting and screen use. Periodic extended hours, including occasional evenings and weekends, to meet proposal deadlines.

Intrepid Acquisition Holdings, LLC www.intrepidgs.com Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations.

As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

At Intrepid Global Solutions, we lead the way in mission-critical support where others can not or will not. With over 65 years of expertise supporting defense and national security missions, Intrepid Global Solutions excels in contingency operations, air traffic management, logistics, facilities management, information technology, and engineering services. Operating across 110+ locations in 27 countries, we are renowned for navigating the most challenging environments. Certified in ISO and NIST standards, we provide reliable, mission-critical solutions to both U.S. and international government agencies, ensuring success in every global mission. Unrivaled Commitment. Global Solutions.