Associate Project Manager

Newmark Group; Cupertino (CA); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

Parental Leave policy

Back-up care program

Generous paid time off

Referral program

Networking opportunities

Job summary

Newmark seeks an Associate Project Manager in Cupertino to support senior PMs on diverse projects and potentially lead smaller projects. You will coordinate with clients, architects, contractors, and vendors to ensure scope, budget, and schedule are met.

The role emphasizes document control, data management, and proactive communication. A Bachelor's degree and CRE exposure help, with opportunities to advance into larger projects.

Qualifications

• Minimum 3 years’ experience in the commercial real estate industry.
• Bachelor's degree or equivalent experience.
• Strong written and verbal communication skills.
• Ability to adapt to changing clients, workloads, and general requirements.
• Proficiency with Word, Excel and Fasttrack.

Responsibilities

• Understand project scope from client before kick-off.
• Guide realistic timeframes for projects.
• Lead teams through all project phases.
• Manage project financials including budgets and invoices.
• Coordinate with vendors and building stakeholders.
• Document control and reporting of project status.

Skills

Communication skills

Organizational skills

Adaptability

Technology literacy

Education

Bachelor's degree

Tools

Word

Excel

Fasttrack

Job description

Works closely with and provides support to more experienced project managers on a variety of projects of varying complexity, and/or will manage some smaller and less complex projects on his or her own. For the projects an APM manages, he or she will act as the main coordinator and project liaison to the client, architect, general contractor, building manager, furniture and move vendors, and security, throughout each project. This person maintains document control, manages databases and coordinates and tracks project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters.

Essential Job Duties:

• Obtain clear understanding of project scope from client, including high level details, prior to kick-off meeting
• Guide client on realistic timeframe expected for each project
• Build and lead a successful team through all phases of each project
• Manage financials for each project, including obtaining approvals for initial and final budgets, release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices
• Implement and document value engineering, with solutions to reduce spending or improve schedule, process, or final product, without an increase in cost
• Prepare status reports for management, client, project personnel and/or others and modify schedules or plans as required
• Maintain a filing system that documents all project activities
• Control project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight
• Upon project construction completion, coordinate project closeout by obtaining O&M Manuals and building as-builts, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances
• Document and share lessons learned
• It is understood that an APM will require guidance on some of the duties and responsibilities described above responsibilities described above
• Obtain and maintain client trust and loyalty
• May perform other duties as assigned

Skills, Education and Experience:

• Minimum 3 years’ experience working in the commercial real estate industry
• Ability to embrace and adapt to the technology required to fulfill the responsibilities of this position (Word, Excel, Fasttrack)
• Strong written and verbal communication skills
• Good organizational skills
• Ability to adapt to changing clients, workloads, and general requirements
• Bachelor's degree (B. A.) from four-year college or university; or three to four years’ related experience and/or training; or equivalent combination of education and experience

Benefits and Perks:

• Industry leading Parental Leave Policy (up to 16 weeks)
• Bright Horizons back-up care program
• Generous paid time off
• Referral Program
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Salary

The expected base salary for this position ranges from $120,000 to $130,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions:Normal working conditions with the absence of disagreeable elements

Note:The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Note:The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.