Associate Project Manager

Newmark; Cupertino (CA); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Parental Leave

Back-up Care

Paid Time Off

Referral Program

Networking Opportunities

Job summary

Newmark is seeking an assistant project manager to closely support experienced PMs on projects of varying complexity, and to manage smaller projects. You will coordinate with clients, architects, contractors, and vendors, maintain documents, and track activities to meet scope, time, and budget goals.

The role emphasizes clear communication, stakeholder management, and attentiveness to schedules, budgets, and closeout deliverables. A degree and relevant experience are required.

Qualifications

• Bachelor's degree in a four-year college or university or equivalent combination of education and experience.
• Strong written and verbal communication skills required.
• Proficiency with basic office software and project management tools.

Responsibilities

• Obtain clear understanding of project scope from client prior to kick-off.
• Guide client on realistic project timeframes.
• Lead and build project teams through all phases.

Skills

Strong written and verbal comms

Good organizational skills

Adaptability to changing clients/work

Tech aptitude: Word, Excel, Fasttrack

Education

Bachelor's degree

Tools

Word

Excel

Fasttrack

Job description

Works closely with and provides support to more experienced project managers on a variety of projects of varying complexity, and/or will manage some smaller and less complex projects on his or her own. For the projects an APM manages, he or she will act as the main coordinator and project liaison to the client, architect, general contractor, building manager, furniture and move vendors, and security, throughout each project. This person maintains document control, manages databases and coordinates and tracks project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters.

Essential Job Duties:

• Obtain clear understanding of project scope from client, including high level details, prior to kick-off meeting
• Guide client on realistic timeframe expected for each project
• Build and lead a successful team through all phases of each project
• Manage financials for each project, including obtaining approvals for initial and final budgets, release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices
• Implement and document value engineering, with solutions to reduce spending or improve schedule, process, or final product, without an increase in cost
• Prepare status reports for management, client, project personnel and/or others and modify schedules or plans as required
• Maintain a filing system that documents all project activities
• Control project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight
• Upon project construction completion, coordinate project closeout by obtaining O&M Manuals and building as-builts, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances
• Document and share lessons learned
• It is understood that an APM will require guidance on some of the duties and responsibilities described above responsibilities described above
• Obtain and maintain client trust and loyalty
• May perform other duties as assigned

Skills, Education and Experience:

• Minimum 3 years’ experience working in the commercial real estate industry
• Ability to embrace and adapt to the technology required to fulfill the responsibilities of this position (Word, Excel, Fasttrack)
• Strong written and verbal communication skills
• Good organizational skills
• Ability to adapt to changing clients, workloads, and general requirements
• Bachelor's degree (B. A.) from four-year college or university; or three to four years’ related experience and/or training; or equivalent combination of education and experience

Benefits and Perks:

• Industry leading Parental Leave Policy (up to 16 weeks)
• Bright Horizons back-up care program
• Generous paid time off
• Referral Program
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Salary: $120,000 - $130,000 with bonus potential annually

The expected base salary for this position ranges from $120,000 to $130,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note:The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Note:The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.