Associate Project Manager

Newmark; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Parental Leave Policy (up to 16 weeks)

Generous healthcare

Paid time off

Education reimbursement

Job summary

Newmark is seeking an Assistant Project Manager in Austin, Texas to support varied complexity projects. Responsibilities include overseeing project scope, managing financials, and ensuring all goals are met on time and within budget.

The ideal candidate will have at least three years of experience in commercial real estate, strong communication skills, and a Bachelor's degree. Benefits include generous healthcare and parental leave policy among other perks.

Qualifications

• Minimum 3 years’ experience in commercial real estate.
• Strong communication and organizational skills are essential.
• Ability to adapt to changing clients and workloads.

Responsibilities

• Manage projects, acting as the main coordinator and liaison.
• Prepare status reports for management and clients.
• Control project meetings, site visits, and documentation.

Skills

Project management

Communication skills

Organizational skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Fasttrack

Job description

Overview

JOB DESCRIPTION Works closely with and provides support to more experienced project managers on a variety of projects of varying complexity, and/or will manage some smaller and less complex projects on his or her own. For the projects an APM manages, he or she will act as the main coordinator and project liaison to the client, architect, general contractor, building manager, furniture and move vendors, and security, throughout each project. This person maintains document control, manages databases and coordinates and tracks project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters.

Responsibilities

• Obtain clear understanding of project scope from client, including high level details, prior to kick-off meeting
• Guide client on realistic timeframe expected for each project
• Build and lead a successful team through all phases of each project
• Manage financials for each project, including obtaining approvals for initial and final budgets, release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices
• Implement and document value engineering, with solutions to reduce spending or improve schedule, process, or final product, without an increase in cost
• Prepare status reports for management, client, project personnel and/or others and modify schedules or plans as required
• Maintain a filing system that documents all project activities
• Control project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight
• Upon project construction completion, coordinate project closeout by obtaining O&M Manuals and building as-builts, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances
• Document and share lessons learned
• Obtain and maintain client trust and loyalty
• May perform other duties as assigned

Essential Job Duties

• Obtain clear understanding of project scope from client, including high level details, prior to kick-off meeting
• Guide client on realistic timeframe expected for each project
• Build and lead a successful team through all phases of each project
• Manage financials for each project, including obtaining approvals for initial and final budgets, release of purchase orders, tracking of existing and expected commitments, and timely approval of invoices
• Implement and document value engineering, with solutions to reduce spending or improve schedule, process, or final product, without an increase in cost
• Prepare status reports for management, client, project personnel and/or others and modify schedules or plans as required
• Maintain a filing system that documents all project activities
• Control project OAC meetings, site visits, punch-list walkthroughs for construction or furniture, meeting vendors to provide access and oversight
• Upon project construction completion, coordinate project closeout by obtaining O&M Manuals and building as-builts, then issue them to planning / archive teams and to leasing team for landlord acceptance and release of TI allowances
• Document and share lessons learned
• Obtain and maintain client trust and loyalty
• May perform other duties as assigned

Qualifications

• Minimum 3 years’ experience working in the commercial real estate industry
• Ability to embrace and adapt to the technology required to fulfill the responsibilities of this position (Word, Excel, Fasttrack)
• Strong written and verbal communication skills
• Good organizational skills
• Ability to adapt to changing clients, workloads, and general requirements
• Bachelor\'s degree (B. A.) from four-year college or university; or three to four years’ related experience and/or training; or equivalent combination of education and experience

Benefits

• Industry leading Parental Leave Policy (up to 16 weeks)
• Generous healthcare
• Bright Horizons back-up care program
• Generous paid time off
• Education reimbursement
• Referral Program
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Note: This description describes the general nature and level of work being performed by employees and is not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.