Associate Project Coordinator — MS Project Expert

Aptimized, LLC; Wayne (NJ); On-site; USD 60,000 - 85,000; Full time

Job summary

Aptimized, LLC in Wayne, NJ is seeking an Associate Project Coordinator to work with clients and internal teams to ensure projects stay on schedule. This role requires strong organizational skills and proficiency in Microsoft Project, plus effective stakeholder communication.

You will coordinate meetings, track timelines and milestones, and produce weekly status reports and dashboards. Ideal candidates have 1–5 years in PM coordination and excel at multitasking and documentation.

Qualifications

• Bachelor's degree in Business Administration, IT, Project Management or related field.
• 1–5 years of experience in Project Coordination or Administration.
• Hands-on experience with MS Project and schedule management.
• Experience creating project plans, trackers, and status reports.
• Experience coordinating client meetings and stakeholder communications.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, communication, and time-management skills.
• Ability to multitask and manage multiple priorities across projects.
• Strong problem-solving and analytical abilities.

Responsibilities

• Create, maintain, and update project plans using MS Project.
• Coordinate meetings with clients, stakeholders, and internal teams.
• Monitor timelines, milestones, deliverables, and dependencies.
• Prepare and distribute weekly project status reports and dashboards.
• Track risks, issues, and action items with follow-up.
• Support project documentation, reporting, and admin tasks.
• Facilitate communication to ensure alignment on deliverables and timelines.
• Manage multiple projects with attention to detail and quality.
• Assist in resource coordination and scheduling activities.
• Ensure project records and documentation are maintained.

Skills

MS Project

Project coordination

Client communication

Meeting coordination

Office suite

Organizational skills

Time management

Stakeholder management

Education

Bachelor's degree in Business Administration, IT, PM or related

Tools

Jira

Azure DevOps

Monday.com

Asana

Smartsheet

Job description

Aptimized, LLC in Wayne, NJ is seeking an Associate Project Coordinator to work with clients and internal teams to ensure projects stay on schedule. This role requires strong organizational skills and proficiency in Microsoft Project, plus effective stakeholder communication.

You will coordinate meetings, track timelines and milestones, and produce weekly status reports and dashboards. Ideal candidates have 1–5 years in PM coordination and excel at multitasking and documentation.