Associate Event Producer / Onsite Event Coordinator

WorkGenius Group; Miami Beach (FL); On-site; USD 34,000 - 62,000; Part time

Job summary

WorkGenius Group in Miami Beach is seeking an Associate Event Producer / Onsite Event Coordinator for an event-based freelance engagement on November 18, 2026, 8:00 AM–8:00 PM, with a possible 4-hour shift on November 17. You will provide hands-on onsite support, coordinate talent meet-and-greets, manage VIP guest experiences, and ensure smooth production logistics.

The role requires calm, proactive problem-solving in a fast-paced environment.

Qualifications

• Experience in live events, production, or onsite coordination.
• Strong organizational and communication skills.
• Ability to stay calm and solution-oriented in fast-paced environments.
• Proactive in anticipating needs with minimal direction.
• Willingness to work November 17–18 onsite.

Responsibilities

• Provide hands-on onsite support to the Lead Producer and production team.
• Coordinate talent meet-and-greets and talent movement, including stage access and transitions.
• Support VIP guest arrivals, seating, and the overall guest experience.
• Coordinate crew meals and related onsite logistics.
• Troubleshoot issues and anticipate production needs with proactive support.

Skills

Event production

Onsite coordination

VIP guest management

Crew coordination

Troubleshooting

Job description

Title: Associate Event Producer / Onsite Event Coordinator

Industry: Live Event Production / Charity Events

Location: Miami Beach, FL

Duration: Event-based freelance engagement: November 18, 2026, 8:00 AM–8:00 PM; potential additional 4-hour assignment on November 17.

Responsibilities

• Provide hands-on onsite support to the Lead Producer and production team throughout the event.
• Coordinate talent meet-and-greets and talent movement, including stage access and transitions.
• Support VIP guest arrivals, seating, and the overall guest experience.
• Coordinate crew meals and related onsite logistics.
• Troubleshoot issues, anticipate production needs, and provide proactive support wherever needed.

Requirements

• Previous experience in live events, event production, or onsite event coordination.
• Strong organizational, communication, and problem-solving skills.
• Ability to remain calm, professional, and solution-oriented in a fast-paced environment.
• Highly proactive and able to anticipate needs with minimal direction.
• Comfort working directly with talent, VIP guests, and production teams; available November 18 and potentially November 17.

Skills

• Event production
• Onsite coordination
• Live events
• Talent coordination
• VIP guest management
• Production logistics
• Event operations
• Crew coordination
• Stage management
• Troubleshooting

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.