Associate Career Services Specialist

United Education Institute; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

United Education Institute is seeking an Associate Career Services Specialist to maintain extern student and employer records and support the Career Services team. You will assist with timesheets, attendance, and essential paperwork to ensure compliance across externships.

You will help plan Senior Day/Extern Orientation, coordinate site assignments, prepare materials, and assist with data collection for reporting purposes while engaging with diverse campus partners.

Qualifications

• Excellent communication and customer service skills.
• Ability to interact with diverse populations and campus partners.
• Strong organizational and problem-solving abilities.

Responsibilities

• Maintain accurate records of extern students and extern employers.
• Assist Director of Career Services and coordinators with paperwork and compliance.
• Coordinate Senior Day/Extern Orientation and site assignments.
• Prepare visuals, presentations and sign-in sheets for meetings.
• Support data reporting and externship lifecycle activities.

Skills

Communication

Customer service

Interpersonal skills

Organization

Conflict resolution

Problem solving

Education

High School Diploma

Associate Degree

Tools

Word

PowerPoint

Excel

Job description

United Education Institute is a leader in post-secondary career education. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.The Associate Career Services Specialist is responsible for maintaining accurate and complete records of extern students, active extern employers, and students. This position assists the Director of Career Services and the Career Services Specialists with managing documents in areas such as, extern timesheets, externship attendance and essential employer paperwork to maintain compliance for the Career Services Department. The Associate Career Services Specialist also assists the Career Services department in events such as Senior Day/Externship Orientation, site assignments and site development to support the population of externs, as well as all administrative duties that pertain to students during the Externship or Graduate Checkout process.Essential Job Duties and ResponsibilitiesWorks with Career Services Specialists on collection and completion of extern timesheets, and ensures completeness of employer paperwork and policiesActs as a liaison between Career Services and Education Department for LDA (Last Day of Attendance reports/SOS meetings) and Initial Site Visit calendarWorks with Career Services staff to ensure extern sites have all necessary paperwork updated and filed in a timely fashionPrepares Senior Day/Extern OrientationsCo-ordinates with Department heads on schedule per programPrepares all visuals and presentationsEnsures maintenance of all packets, post-assessments and checklistsPrepares and maintains sign in sheets for all student meetingsFollows up with class completers to make sure they attend Senior Day/Extern OrientationAssists the Director of Career Services obtain externship data for reporting purposesAssists the Director of Career Services in managing the ECPP population, and advisements required by Career Services colleaguesConducts all activities in accordance with the highest ethical standards. Adheres to all state and federal accreditation and institute rules and regulations regarding externship complianceOther duties as assignedHigh School Diploma, required or Associate Degree, preferredSolid understanding of the Student and Extern life cycle within a school setting and/or the Career Services externship processExcellent communication, customer service and interpersonal skills, including superior problem solving, organization and conflict resolution skillsAbility to work with people from a variety of diverse social and economic backgroundsAbility to professionally represent the campus in the employment communityAbility to work independently and adapt to changeHigh energy, assertive, results driven and highly ethicalComputer proficiency in Word, PowerPoint and Excel a must