Associate Career Services Specialist (64406)

UEI College; Chula Vista (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

UEI College in California seeks an Associate Career Services Specialist to maintain extern records, assist with paperwork and reports, and support events such as Senior Day and Extern Orientation. The role collaborates with the Career Services team to ensure compliance and smooth operations for externships and graduate checkout.

The candidate will coordinate schedules with department heads, prepare materials and visuals, and help manage data and advisements within the Career Services department.

Qualifications

• High School Diploma is required or an Associate Degree is preferred.
• Solid understanding of the Student and Extern life cycle within a school setting and/or the Career Services externship process.
• Excellent communication, customer service and interpersonal skills, including problem solving, organization and conflict resolution.
• Ability to work with people from diverse backgrounds and represent the campus in employment communities.
• Ability to work independently and adapt to change; high energy and ethics.
• Computer proficiency in Word, PowerPoint and Excel.

Responsibilities

• Maintains accurate records of extern students, active extern employers, and students.
• Assists Director of Career Services and staff with extern timesheets and employer paperwork for compliance.
• Supports Senior Day/Extern Orientation, site assignments and site development for externs.
• Prepares materials, sign-in sheets and presentations for events and meetings.
• Interacts with Education Department on reports and calendars; liaises for LDA and SOS meetings.
• Ensures timely filing and update of extern paperwork and program packets.

Skills

Communication

Customer service

Interpersonal skills

Problem solving

Organization

Conflict resolution

Independent work

Ethical conduct

MS Office

Education

High School Diploma

Associate Degree

Tools

MS Office

Job description

UEI College is a leader in post-secondary career education. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud.

The Associate Career Services Specialist is responsible for maintaining accurate and complete records of extern students, active extern employers, and students. This position assists the Director of Career Services and the Career Services Specialists with managing documents in areas such as extern timesheets, externship attendance and essential employer paperwork to maintain compliance for the Career Services Department. The Associate Career Services Specialist also assists the Career Services department in events such as Senior Day/Externship Orientation, site assignments and site development to support the population of externs, as well as all administrative duties that pertain to students during the Externship or Graduate Checkout process.

Essential Job Duties And Responsibilities

• Works with Career Services Specialists on collection and completion of extern timesheets, and ensures completeness of employer paperwork and policies
• Acts as a liaison between Career Services and Education Department for LDA (Last Day of Attendance reports/SOS meetings) and Initial Site Visit calendar
• Works with Career Services staff to ensure extern sites have all necessary paperwork updated and filed in a timely fashion
• Prepares Senior Day/Extern Orientations
  • Co-ordinates with Department heads on schedule per program
  • Prepares all visuals and presentations
  • Ensures maintenance of all packets, post-assessments and checklists
  • Prepares and maintains sign in sheets for all student meetings
  • Follows up with class completers to make sure they attend Senior Day/Extern Orientation
• Assists the Director of Career Services obtain externship data for reporting purposes
• Assists the Director of Career Services in managing the ECPP population, and advisements required by Career Services colleagues
• Conducts all activities in accordance with the highest ethical standards. Adheres to all state and federal accreditation and institute rules and regulations regarding externship compliance
• Other duties as assigned

Qualifications

• High School Diploma, required or Associate Degree, preferred
• Solid understanding of the Student and Extern life cycle within a school setting and/or the Career Services externship process
• Excellent communication, customer service and interpersonal skills, including superior problem solving, organization and conflict resolution skills
• Ability to work with people from a variety of diverse social and economic backgrounds
• Ability to professionally represent the campus in the employment community
• Ability to work independently and adapt to change
• High energy, assertive, results driven and highly ethical
• Computer proficiency in Word, PowerPoint and Excel a must