Associate Administrative Assistant – Social Services

Jobtailor; Anoka (MN); On-site; USD 36,000 - 60,000; Full time

Job summary

Jobtailor in Anoka, Minnesota is seeking an organized administrative assistant to provide centralized control and clerical support for the department. The role includes front desk duties, form creation, and data entry to keep operations running smoothly.

You will ensure ADA/WCAG compliance for documents and collaborate on special projects while coordinating purchasing and reporting tasks. On-site work Monday–Friday, 8:00 a.m.–4:30 p.m. is required.

Qualifications

• High school diploma required.
• Proficient in Microsoft Word, Excel, PowerPoint, Adobe, and Teams.
• Experience with SharePoint or Civic Plus.
• Experience with ADA Compliance and WCAG for documents.
• Experience in a mental health environment.
• Strong written and verbal communication skills.
• Strong grammar and proofreading skills.
• Organizational skills.
• Ability to work on-site in Anoka, Minnesota, Monday–Friday, 8:00 a.m.–4:30 p.m.
• Ability to perform sedentary duties and occasional lifting up to 20–40 lbs.

Responsibilities

• Provide centralized control and management for the department’s operational and secretarial needs.
• Provide clerical and secretarial support for the department.
• Troubleshoot basic issues related to department administration.
• Answer phones and provide front desk support.
• Assist walk-in guests and reserve facilities.
• Coordinate routine office management and operations.
• Coordinate purchasing and financial activities.
• Create and edit fill-in-the-blank forms in Word and Adobe.
• Merge letters and create Excel reports and PowerPoint presentations.
• Enter data into systems.
• Act as a liaison and point of contact for the department as assigned.
• Coordinate special projects.

Skills

Microsoft Suite Proficiency

Communication Skills

Organizational Skills

Proofreading Skills

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

SharePoint

Civic Plus

Data Entry

Document Editing

Report Creation

Basic Troubleshooting

Job description

• Provide centralized control and management for the department’s operational and secretarial needs
• Provide clerical and secretarial support for the department
• Troubleshoot basic issues related to department administration
• Answer phones and provide front desk support
• Assist walk-in guests and reserve facilities
• Coordinate routine office management and operations
• Coordinate purchasing and financial activities
• Create and edit fill-in-the-blank forms in Word and Adobe
• Merge letters and create Excel reports and PowerPoint presentations
• Enter data into systems
• Act as a liaison and point of contact for the department as assigned
• Coordinate special projects

Requirements

• High school diploma required
• Intermediate level skills in Microsoft Suite including Word, Excel, PowerPoint, Adobe, and Teams
• Experience working with SharePoint or Civic Plus
• Experience working with ADA Compliance and WCAG (Web Content Accessibility Compliance) for documents
• Experience working in a mental health environment
• Strong written and verbal communication skills
• Strong grammar and proofreading skills
• Organizational skills
• Ability to work on-site in Anoka, Minnesota
• Ability to work Monday–Friday, 8:00 a.m.–4:30 p.m.
• Ability to perform required sedentary physical duties, including occasional sitting, standing, walking, crouching, and kneeling
• Frequent wrist and finger manipulation for computer work
• Ability to lift 20–40 lbs.
• Occasional travel to other county work sites; ability to drive a county or personal vehicle as needed
• Successful completion of applicable pre-employment criminal/driving background check, drug screen, DOT physical, and/or other qualification checks
• Ability to sign informed consent for required screenings and qualification verification

Core Competencies

Demonstrates proficiency in Microsoft Suite, including Word, Excel, PowerPoint, and Adobe, while ensuring ADA Compliance and WCAG standards in document preparation. Exhibits strong organizational, communication, and clerical skills to effectively manage departmental operations and support.

Highest-signal resume keywords

• Microsoft Suite Proficiency
• ADA Compliance Experience
• Organizational Skills
• Strong Written and Verbal Communication
• Mental Health Environment Experience

ATS Optimization Keywords

Hard Skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe
• SharePoint
• Civic Plus
• Data Entry
• Document Editing
• Report Creation
• Basic Troubleshooting

Soft Skills

• Strong Grammar Skills
• Proofreading Skills
• Interpersonal Skills
• Customer Service Skills
• Organizational Skills

Industry Keywords

• ADA Compliance
• WCAG
• Mental Health Environment
• Clerical Support
• Office Management

Tools & Technologies

• Microsoft Teams
• SharePoint
• Civic Plus