Administrative Specialist III

Jobtailor; Murfreesboro (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking an administrative coordinator in Murfreesboro, TN to support agencies within Agriculture and Natural Resources, Family and Consumer Sciences, 4-H, and Community and Economic Development. The role emphasizes organizational excellence, data handling, reporting, and policy implementation.

The ideal candidate will have strong Workday skills, proficiency in Microsoft Office, and the ability to manage complex calendars, files, and communications.

Qualifications

• Formal education equivalent to a high school diploma.
• Completion of an associate degree may substitute for two years of the required experience.
• Three years of experience in a related field applicable to the work performed.
• Knowledge of mathematics and statistics principles and practices.
• Knowledge of research and analysis techniques and methods.
• Knowledge of computers and software applications.
• Ability to prepare, present, and review oral and written information and reports.
• Ability to research and analyze related work program information.
• Ability to develop, recommend, interpret, and apply policies and procedures.
• Ability to analyze financial records and prepare reports.
• Ability to plan, organize, and direct the work of others.
• Resume, cover letter, and list of three references required.
• Proof of legal authority to work in the United States on the first day of employment.
• Criminal background check and motor vehicle reports check required.

Responsibilities

• Coordinate office activities.
• Research and prepare special reports.
• Develop, revise, and recommend administrative policies and procedures as directed by the supervisor.
• Organize and prioritize tasks and handle interruptions appropriately.
• Order and maintain office supplies.
• Maintain hard-copy and electronic files and civil rights records.
• Process agricultural samples, incoming mail, outgoing mail, invoices, and bills.
• Update calendars, itineraries, mailing lists, and county records.
• Assist with meeting arrangements and provide administrative support for agents.
• Enter travel claims, purchase requisitions, expense reports, spend authorizations, and procurement card transactions into Workday.
• Complete postage and copier reports.
• Support reporting in Agriculture and Natural Resources, Family and Consumer Sciences, 4-H, and Community and Economic Development.
• Use Workday and Microsoft Word, Excel, PowerPoint, and other software.
• Maintain equipment and inventory of computers and equipment.
• Perform word processing, spreadsheet creation, data entry, data retrieval, proofreading, and report generation.
• Maintain revenue and expense records and retrieve and balance Workday reports.
• Receive, greet, and direct visitors; answer and direct telephone calls; take messages; respond to inquiries.
• Track deadlines, clientele requests, and scheduled programs.
• Perform other duties as assigned

Skills

Workday proficiency

Microsoft Word

Microsoft Excel

Research and analysis

Policy development

Data entry

Report generation

Financial record analysis

Spreadsheet creation

Proofreading

Task organization

Mathematics principles

Statistics principles

Administrative support

Office coordination

Education

High school diploma or equivalent

Associate degree (substitution for experience)

Three years of related experience

Tools

Workday

Microsoft PowerPoint

Office supplies management

Equipment maintenance

Calendar management

Job description

• Coordinate office activities
• Research and prepare special reports
• Develop, revise, and recommend administrative policies and procedures as directed by the supervisor
• Organize and prioritize tasks and handle interruptions appropriately
• Order and maintain office supplies
• Maintain hard-copy and electronic files and civil rights records
• Process agricultural samples, incoming mail, outgoing mail, invoices, and bills
• Update calendars, itineraries, mailing lists, and county records
• Assist with meeting arrangements and provide administrative support for agents
• Enter travel claims, purchase requisitions, expense reports, spend authorizations, and procurement card transactions into Workday
• Complete postage and copier reports
• Support reporting in Agriculture and Natural Resources, Family and Consumer Sciences, 4-H, and Community and Economic Development
• Use Workday and Microsoft Word, Excel, PowerPoint, and other software
• Maintain equipment and inventory of computers and equipment
• Perform word processing, spreadsheet creation, data entry, data retrieval, proofreading, and report generation
• Maintain revenue and expense records and retrieve and balance Workday reports
• Receive, greet, and direct visitors; answer and direct telephone calls; take messages; respond to inquiries
• Track deadlines, clientele requests, and scheduled programs
• Perform other duties as assigned

Requirements

• Formal education equivalent to a high school diploma
• Three years of experience in a related field applicable to the work performed
• Completion of an associate degree may substitute for two years of the required experience
• Knowledge of mathematics and statistics principles and practices
• Knowledge of research and analysis techniques and methods
• Knowledge of computers and software applications
• Ability to prepare, present, and review oral and written information and reports
• Ability to research and analyze related work program information
• Ability to develop, recommend, interpret, and apply policies and procedures
• Ability to analyze financial records and prepare reports
• Ability to plan, organize, and direct the work of others
• Resume, cover letter, and list of three references required
• Proof of legal authority to work in the United States on the first day of employment
• Criminal background check and motor vehicle reports check required

Core Competencies

Demonstrates strong organizational and administrative capabilities, including proficiency in Workday and Microsoft Office Suite. Skilled in research, analysis, and report generation, with a solid understanding of financial record management and policy development.

Highest-signal resume keywords

• Workday Proficiency
• Microsoft Word
• Microsoft Excel
• Research and Analysis Techniques
• Policy Development

Hard Skills

• Data Entry
• Report Generation
• Financial Record Analysis
• Spreadsheet Creation
• Proofreading
• Task Organization
• Mathematics Principles
• Statistics Principles
• Administrative Support
• Office Coordination

Soft Skills

• Communication
• Interpersonal Skills
• Problem-Solving
• Time Management
• Team Collaboration

Industry Keywords

• Agriculture and Natural Resources
• Family and Consumer Sciences
• 4-H
• Community and Economic Development
• Administrative Policies

Tools & Technologies

• Microsoft PowerPoint
• Workday
• Office Supplies Management
• Equipment Maintenance
• Calendar Management