Associate Administrative Assistant

PepsiCo; Sussex (WI); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement plan

Paid time off

Job summary

PepsiCo in Sussex, Wisconsin is seeking an organized Administrative Assistant to provide essential support for the location. You will handle daily clerical tasks, accounts payable, mail processing, and inventory management while supporting events and internal/external customers.

The role emphasizes accuracy, teamwork, and proactive problem-solving in a fast-paced office. A strong communicator with 3+ years of experience will fit well and enjoy the benefits package PepsiCo offers.

Qualifications

• 3+ years of experience providing administrative support.
• High level of written and verbal communication skills.
• Ability to prioritize, multi-task, and meet deadlines.

Responsibilities

• Provide customer service and support to internal and external customers in person, email, or phone.
• Manage weekly inventory of office, breakroom, and maintenance supplies and place orders as needed.
• Maintain organization and cleanliness of shared spaces.
• Process donations and obtain necessary tax documentation.
• Process outgoing and incoming mail and packages.
• Handle accounts payable with correct GL coding and proper retention.
• Run reports and distribute as needed.
• Assist in planning and executing company events and recognitions.
• Serve as the mobile device location process owner and support device policy adherence.
• Collaborate with AR to resolve cashiering/customer issues via SAP.

Skills

Administrative support

Communication

Time management

Organization

Education

High School Diploma or GED

Tools

SAP

Job description

Overview

This position contributes to the success of Pepsi Beverages North America by providing general administrative support to the Sussex, Wisconsin location within the Twin Cities / Wisconsin Market.

Responsibilities

• Provide a high level of customer service and support to both internal and external customers in person and via email or telephone
• Conducts a weekly inventory of building supplies (office supplies, breakroom supplies, maintenance supplies) andcommunicates / purchases appropriately to ensure appropriate inventory levels are maintained
• Maintain organization and cleanliness for shared spaces
• Process donations for the location and obtain all necessary tax documentation.
• Prepare outgoing mail/packages and sort incoming mail/packages.
• Process accounts payable for the location in a timely manner, ensuring correct and consistent general ledger coding as well as proper document retention in accordance with company policy
• Run, analyze, and distribute reporting as needed
• Provide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunities
• Serve as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issues
• Works with a centralized accounts receivable department to resolve cashiering and/or customer issues via SAP
• Other administrative and customer support responsibilities assigned

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED
• 3+ years of experience providing administrative support
• High level of computer proficiency and ability to become proficient in multiple IT applications
• Must be a strong team player and assist others when necessary
• Excellent written and verbal communication skills
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and follow-up skills
• Responsible and reliable
• Self-motivated and proactive
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / AgeIf you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.Please view our Pay Transparency Statement.