Associate Administrative Assistant

PepsiCo; Ocean Township (NJ); On-site; USD 44,000 - 69,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Disability insurance

Retirement plan

Employee Assistance Program (EAP)

Insurance (Accident, Group Legal, Life

Dependent Care Reimbursement Accounts

Job summary

PepsiCo, based in New Jersey, seeks an administrative assistant to support cashiering and clerical tasks. You will handle daily deposit preparation, route finalization, and cross-functional communications to ensure smooth daily operations.

The role requires cash handling experience, proficiency in Word and Excel, and the ability to multitask under pressure while maintaining integrity and organization. Training provided.

Qualifications

• 1+ years of administrative support experience in a consumer goods environment.
• Prior cash handling/banking experience.
• Proficiency in Microsoft Word and Excel.
• Ability to become proficient in multiple IT applications.
• Experience in prioritizing work and multitasking with a strong sense of urgency.
• Outstanding organization and communication skills.

Responsibilities

• Finalize all routes, including FSV routes.
• Transfer balances from driver to customer daily.
• Update the POD tracker and track missing PODs, checks, and voids.
• Process RPAs in a timely manner.
• Send end-of-day shift notes communicating status and open items.
• Monitor and respond to emails within 24 hours.
• Maintain a clean, organized, ready workspace.
• Update missing DSD tracker when collection occurs.
• Communicate with food service before placing a customer on delivery hold.

Skills

Cash handling

Microsoft Word

Microsoft Excel

Multitasking

Organization

Communication

Job description

Overview

This position will assist with general administrative and clerical support including but not limited to:

• Provide dedicated cashiering support in a professional and organized manner
• Daily deposit preparation and review of delivery documentation per DSD/POD requirements
• Ability to work proficiently and calmly under pressure situations
• Maintain high level of integrity and professionalism
• Provide coverage/backup support on various administrative functions including front
• Daily interaction with all functional teams

Responsibilities

Daily Operations

• Finalize all routes, including FSV routes
• Transfer balances from driver to customer daily
• Update the POD tracker and track missing PODs, checks, and voids
• Process RPAs in a timely manner
• Send consistent end-of-day shift notes to communicate status, and open items
• Monitor and respond to emails within 24 hours
• Maintain a clean, organized, and ready workspace
• updating missing DSD tracker when collection occurs
• communication with food service before putting customer on delivery hold

Minimize distractions (personal phone calls, FaceTime, TV, etc.) during working hours

Documentation & Controls

• File all cashiering paperwork promptly and accurately
• Submit tickets for missing S/4 documents routes
• Submit POP tickets to remove or update distribution points
• Manage and follow up on dispute cases
• Maintain and update the deposit log daily/weekly

Compensation and Benefits:

• The expected compensation range for this position is between $43,500 - $69,400.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

Preferred Experience:

• 1 + years of experience in administrative support in a consumer goods environment
• Prior experience with cash handling/banking
• Working knowledge and experience in Microsoft Word & Excel
• Ability to become proficient in multiple IT applications
• Experience in prioritizing work and multi-tasking, Strong sense of urgency
• Outstanding organization and communication skills

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement