Associate Administrative Assistant

PepsiCo; Pflugerville (TX); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid time off

Retirement plan

Employee Assistance Program

Job summary

PepsiCo seeks an experienced Administrative professional to support operations at our Pflugerville, TX facility and market as needed. The role is the sole onsite administrative presence, requiring independence and strong judgment in a fast-paced, operations-driven setting.

Ideal candidates will have 3–5 years of administrative experience, top-notch organizational skills, and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED required.
• 3–5 years administrative experience preferred.
• Strong organizational and time-management skills in a fast-paced environment.
• multitask with urgency while maintaining accuracy.
• Excellent written and verbal communication; interact professionally with partners.
• Self-motivated, initiative-taking, and customer-focused.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Validate POD in SAP for charge term accounts with signatures, store stamps, and receipts.
• Maintain records of missing/incomplete payments and POD; communicate with stakeholders for collections.
• Collaborate with Accounts Receivable to resolve cashiering and customer issues in SAP.
• Process Accounts Payable in centralized system with proper GL coding and document retention.
• Handle NSF checks and update status with customer maintenance and stakeholders.
• Onboard new hires and manage company devices and Override Code usage.
• Weekly analysis and communication of customer refund data.
• Backup daily cashiering and deposit processes, including logs and reconciliations.
• Backup cashiering documentation and armored car coordination logs.
• Assist with securing cash room and archiving documents per retention policy.
• Respond to emails/phone calls; maintain reception and shared spaces.

Skills

High level multitasking

Organizational skills

Attention to detail

Communication skills

Self-motivated

Professionalism

Microsoft Office

Customer service

Education

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

Overview

We are seeking an experienced Administrative professional to support operations at our Pflugerville TX facility, as well as market (as needed). This role serves as the sole onsite administrative presence and requires a high level of independence, adaptability, and professionalism. The ideal candidate is comfortable wearing multiple hats, managing competing priorities, and working confidently in an operations-based environment while interacting with a variety of stakeholders. This position requires strong judgment, integrity, and the ability to speak up appropriately when issues arise. Prior experience in cash handling, reconciliation, and administrative operations is essential.

Responsibilities

• Validate proof of delivery (“POD”) in SAP for all charge term accounts, which includes signatures, store stamps, receiving reports, etc.
• Maintain accurate records of missing or incomplete payments and proof of delivery (“POD”) and proactively communicate with appropriate stakeholders to support collection efforts.
• Works with a centralized Accounts Receivables department to resolve cashiering and/or customer issues via applications and/or SAP system.
• Process Accounts Payable in a timely manner via centralized AP system or Purchasing card ensuring correct and consistent general ledger coding, as well as proper document retention in accordance with company policy.
• Process NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection efforts.
• Location process owner for onboarding of new hire and transfer employees, company mobile devices, and Override Code usage
• Run, analyze, action on, and communicate on a weekly basis the customer refund data.
• Serve as the primary back-up to process daily cashiering of delivered routes in SAP, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.
• Serve as the primary back-up to complete daily cashiering documentation, which includes running reports, maintaining log of cashiering activity, reconciling cashiering activity against bank deposit confirmations, and retaining appropriate documentation.
• Serve as the secondary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity.
• Assist in maintaining security of cash room, which includes facilitating safe combination changes as needed.
• Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning settlement and cashiering documentation.
• Respond to email and phone communication in a timely and professional manner.
• Maintain front reception and communal areas to ensure cleanliness and professional appearance.
• Provide additional administrative support for location and/or market as assigned.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED required.
• Minimum of 3-5 years of administrative experience.
• Strong organizational and time-management skills with the ability to prioritize in a fast-paced environment.
• Proven ability to multitask with a sense of urgency while maintaining accuracy.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to interact professionally and constructively with internal and external partners.
• Self-motivated, initiative-taking, and customer-focused.
• Demonstrated tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / AgeIf you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.Please view our Pay Transparency Statement.