Assoc Admin Assistant

PepsiCo Deutschland GmbH; Johnstown (Cambria County); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability Insurance

Employee Assistance Program (EAP)

Retirement Plan (401k)

Paid time off and parental leave

Job summary

PepsiCo Deutschland GmbH is seeking a full-time administrative finance professional to manage cashiering, settlement, accounts receivable and accounts payable, and to ensure compliance with Global Control Standards. You will support period-end results, run reports, investigate discrepancies, and provide confidential administrative support across Functional Teams.

Responsibilities include daily cashiering, dispute resolution, ledger reconciliation, and producing market reports with pivot tables

Qualifications

• Excellent analytical skills and ability to translate findings into actions.
• Strong teamwork and collaboration.
• Clear, effective communication across platforms.
• Excellent attention to detail.
• Ability to manage multiple priorities with accuracy.
• Proficiency in Microsoft Excel and PowerPoint.
• Ability to learn new in-house software quickly.
• Self-motivated with initiative.
• Demonstrated ability to summarize data and recommend solutions.
• Professionalism and integrity when handling confidential material.

Responsibilities

• Daily Cashiering processes using internal and external systems.
• Dispute case research and resolution.
• Weekly/daily review of short pays and rebills.
• Period end reconciliation of ledgers and trend reporting.
• Provide administrative support in a confidential, organized manner.
• Monitor emails and calls and coordinate issues.
• Create market reports using pivot tables, formulas or macros.
• Support onboarding processes for locations.
• Organize department files and maintain contact lists.
• Interact with Functional Teams and maintain integrity.

Skills

Analytical skills

Communication skills

Attention to detail

Team player

Multi-tasking

Excel

PowerPoint

Initiative

Self-motivated

Data summarization

Tools

Pivot Tables

Macros

Job description

Overview

This Full-Time position is your opportunity to take your financial and analytical skills to the next level with endless possibilities! This position is responsible for multiple job duties including areas of cashiering and settlement, accounts receivables and payables, and departmental Global Control Standards compliance as well as other duties as assigned. Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary.

Responsibilities

• Daily Cashiering Processes, utilizing internal and external systems
• Daily Dispute case research and resolution utilizing internal systems
• Weekly/Daily research of short pays and rebills, analyzing trends and correcting
• Assist with Location Onboarding processes as needed
• Period End Reconciliation of internal ledgers, trend reporting
• Provide dedicated administrative support in a professional, confidential and organized manner
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists
• Organize/maintain department files, both electronic and hard copy
• Daily interaction with all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time bound processes in an accurate and timely manner
• Highly proficient in Microsoft Office (excel, word, power point, outlook)
• Basic administrative support (phones, copies, office supplies, etc.)
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Work on special projects as necessary
• Other duties as assigned to support the team in the administrative function
• Support Community projects
• Support Management to provide them more time with front line
• Analytical ability to summarize data, develop recommendations and implement solutions
• Accurate and detail-oriented individual
• Ability to perform all functions with a high degree of accuracy

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
• Ability to function well in a team environment
• Strong communication skills across multiple platforms
• Exceptional Attention to Detail
• Results oriented with the ability to complete assignments accurately in a timely manner
• Ability to handle multiple priorities
• Proficient in Microsoft Office, specifically Excel and PowerPoint
• Ability to quickly learn various in-house software applications
• Aptitude to work with minimal supervision
• Self-motivated and high level of initiative
• Analytical ability to summarize data, develop recommendations and implement solutions
• Accurate and detail-oriented individual
• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be strong team player and assist other department staff when necessary
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
• Provide comprehensive support to team to enable delivery of plan and business priorities
• Create Efficiency by meeting SMART objectives to drive business results

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement.