Associate Admin Assistant

PepsiCo Deutschland GmbH; Las Vegas (NV); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Paid time off

Job summary

PepsiCo Deutschland GmbH in the United States (Las Vegas) is seeking an Associate Administrative Assistant to support day-to-day sales administration, audit route documents, and assist with bank deposits and cashiering systems.

You will cashier and reconcile deliveries using SAP, process deposits, maintain several logs, and coordinate with drivers and sales teams while upholding confidentiality and accuracy.

Qualifications

• High School Diploma Required.
• 2+ years experience in Admin Support in a Consumer Goods company.
• Detailed knowledge of Microsoft Excel, Word, PowerPoint, etc.
• Proficient typing skills.
• Ability to become proficient in multiple IT applications.
• Experience in prioritizing work and multi-tasking with urgency.
• Outstanding organizational and follow-up skills with discretion.
• Excellent written and verbal communication skills.
• Creative thinking and problem-solving with attention to detail.
• Respect and values differences; act with integrity and justice.

Responsibilities

• Cashier and reconcile deliveries and routes using SAP and banking apps.
• Process remote deposits and cash/coin deposits.
• Track over/short amounts in SAP and report issues to drivers/sales.Complete cashiering documentation daily and maintain activity logs.
• Maintain security of cash room and serve as primary contact for armored car service.
• Back up for administrative responsibilities including settlement, A/P, and reception.
• Manage and communicate financial controls for the location.
• Location onboarding and transfer of new hires; confidentiality handling.
• Ensure DOT and Driver Qualification Files compliance for the location.
• Provide planning and event support for company meetings and recognition events.
• Handle location support tasks: customer/supplier interactions, visitors, mail, reports, copying, filing, faxing, and calls.
• Respond promptly to emails, calls, and messages and provide additional administrative support as assigned.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Typing skills

Multi-tasking

Communication skills

Discretion with sensitive information

Education

High School Diploma

Tools

SAP

Job description

Overview

At PepsiCo, you’ll discover a place where our mission is to create smiles around the world. With a portfolio of more than 500 beloved brands including, Gatorade, Lay’s and Quaker, our work touches millions of people every day.

At the heart of the company is a team of thinkers, creators, and problem-solvers who collaborate to innovate and turn ideas into action. Driven by innovation and a focus on creating joyful moments through food and drinks, our decisions are guided by consumer centricity, creating opportunities for our associates to do meaningful work and make a lasting impact in the communities we serve.

Whatever your role, you’ll be part of a global community that values your ideas and empowers you to make an impact, on your career and on the world around you.

Responsibilities

As an Associate Administrative Assistant, you will manage day to day sales administrative accountabilities including daily audits of route documents, bank deposit preparations and update cashiering system. Required to update and maintain several operating tools - POD Files, Coin Log, Bank Deposit Log, Driver Over & Short Log & Customer Overpayment Log.

• Cashier and reconcile Delivery and Full-Service Vending routes, utilizing SAP, banking applications and cash counting machines
• process remote check and money orders deposits, compiling of physical cash and coin deposits
• Ability to track over/short amounts in the SAP Program and communicate issues back to Driver/Sales Representatives or Delivery/Sales leadership
• Complete cashiering documentation daily, which includes running and analyzing reports and maintaining activity logs
• Maintain security of cash room. Serve as primary point of contact for armored car service
• Serve as primary back up for Administrative peer's responsibilities including but not limited to settlement, accounts payable and reception
• Manage, track and communicate various financial administrative controls
• Location process owner for onboarding of new hire and transfer employees
• Maintain confidentiality of documents and information
• Monitor and support DOT & Driver Qualification Files compliance for location
• Provide planning & execution support for company events such as team meetings and employee recognition opportunities
• Perform task associated with location support responsibilities, including but not limited to customer/supplier interactions, visitors, mail, running reports, copying, filing, faxing and telephone support
• Respond to email, phone, and direct messages in a timely and professional manner
• Provide additional administrative support for location and/or market as assigned

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

OPTIMAL PRIOR EXPERIENCE:

• High School Diploma Required
• 2+ year experience Admin Support Consumer Goods Company
• Detailed knowledge and experience in Microsoft Excel, Word, PowerPoint, etc.
• Proficient typing skills
• Ability to become proficient in multiple IT applications
• Experience in prioritizing work and multi-tasking - Strong sense of urgency
• Outstanding organizational and follow-up skills — Discretion with sensitive information
• Excellent written and verbal communication skills
• Requires creative thinking and problem-solving skills with attention to detail
• Respects & values differences act with integrity and operate with justice

TECHNICAL SKILLS:

• Provide dedicated administrative support in a professional, confidential, and organized manner
• Strong analytical skills, decision-making skills and forethought to overt potential future issues
• Ability to verify deposits and prepare consolidated bank deposits daily
• Update the cashiering systems and analyze documents with customer-specific information
• Monitor email and phone calls; proactively respond to and/or coordinate issues
• Organize/maintain department files, both electronic and hard copy (moving files from inside office to secure storage outside).
• Daily interaction with all Functional Teams
• Maintain a high level of integrity and professionalism in handling confidential material daily
• Ability to work proficiently and calmly under pressure situations
• Administer specific applications/time-bound processes within multiple programs
• Work on special projects as necessary
• Mandatory but not guaranteed overtime work, including Saturday’s.

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement