Assoc. II, Administrative Services

1000 Merck Sharp & Dohme LLC; Rahway (NJ); Híbrido; USD 68.000 - 107.000; Jornada completa

Descripción de la vacante

MSD is seeking an Associate II, Administrative Assistant to provide organizational and operational support in a fast-paced corporate environment. The role emphasizes calendar management, travel planning, and cross-functional collaboration while leveraging AI tools to optimize workflows.

The ideal candidate has 5+ years of administrative experience, strong MS Office, Teams, and SharePoint skills, and familiarity with SAP/Concur for expenses and reporting. Hybrid work arrangements are possible.

Formación

• High School Diploma or equivalent.
• 5+ years of administrative support experience in a corporate environment.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Experience with SAP, Concur, and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Discretion with confidential information.

Responsabilidades

• Provide comprehensive administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
• Support recruiting activities, including interview scheduling, onboarding, and offboarding processes.
• Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Plan and support meetings, events, and team engagement activities.
• Serve as a key liaison with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and other digital collaboration platforms.
• Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
• Explore and leverage emerging technologies, including AI-powered tools and automation solutions, to drive productivity and business impact.

Conocimientos

Administrative Support

Calendar Management

Data Management

Email Management

Event Planning

Human Resource Management

International Travel Arrangements

Microsoft Office

Microsoft Teams

SharePoint

Processing Expense Reports

Project Coordination

SAP Concur

Educación

High School Diploma or equivalent

Herramientas

SAP Concur

Microsoft Office Suite

Microsoft Teams

SharePoint

Descripción del empleo

Job Description

We are seeking a highly organized, proactive, and technology driven Associate II, Administrative Assistant to provide administrative and operational support. This role combines strong administrative expertise with a passion for leveraging digital platforms, AI tools, and process improvements to enhance efficiency and optimize business operations. The ideal candidate is a collaborative professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and continuously seeks innovative ways to improve workflows and team effectiveness.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
• Support recruiting activities, including interview scheduling, onboarding, and offboarding processes.
• Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Plan and support meetings, events, and team engagement activities.
• Serve as a key liaison with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and other digital collaboration platforms.
• Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
• Explore and leverage emerging technologies, including AI-powered tools and automation solutions, to drive productivity and business impact.

Required Qualifications

• High School Diploma or equivalent.
• 5+ years of administrative support experience in a corporate environment.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Experience with SAP, Concur, and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

• Experience coordinating corporate events and complex travel arrangements.
• Experience using databases, reporting systems, and digital collaboration tools.
• Interest in AI, automation, and digital transformation initiatives.
• Track record of implementing process improvements that increase efficiency and enhance operational effectiveness.

Salary

#MSJR The salary range for this role is: $68,000 - $107,000 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

• Administrative Support
• Artificial Intelligence (AI)
• Calendar Management
• Data Management
• Email Management
• Event Planning
• Human Resource Management
• International Travel Arrangements
• Microsoft Office
• Microsoft SharePoint
• Processing Expense Reports
• Project Coordination
• SAP Concur

Preferred Skills:

US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.

Equal Employment Opportunity

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.

As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.

For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement

Inclusion and Diversity

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds.

The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment.

We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Employee Status

Regular

Relocation

VISA Sponsorship

Travel Requirements

Flexible Work Arrangements

Hybrid Shift

Valid Driving License:

Hazardous Material(s):

Job Posting End Date: 11/10/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Company Overview

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.