Sr. Assoc, Administrative Services

1000 Merck Sharp & Dohme LLC; Rahway (NJ); On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) retirement plan

Paid holidays

Job summary

MSD in Rahway, NJ is seeking a Senior Associate, Administrative Services to provide comprehensive administrative support to leaders and teams. You will manage calendars, travel, meetings, and complex tasks while maintaining discretion, judgment, and a proactive approach to ensure efficient operations across the department.

Responsibilities include coordinating reports, preparing documents, collaborating with internal and external partners, and supporting strategic projects and events in a

Qualifications

• Minimum of 8 years administrative assistant experience.
• High School Diploma required.
• Preferred certifications: CAP, PMP, PHR.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities with strong organizational skills and attention to detail.
• Prepare reports, presentations, and other business documents; conduct basic research.
• Coordinate complex calendar scheduling and travel arrangements.
• Collaborate across teams to meet deadlines and business objectives.
• Communicate with senior leaders and external partners to ensure workflow.
• Support special projects, events, and cross-functional initiatives.

Skills

Administrative Support

Calendar Management

Catering Management

Event Planning

File Management

International Travel Arrangements

Interpersonal Communication

Office Applications

Office Management

Prioritization

Project Management

Schedule Planning

Task Management

Team Coordination

Travel Scheduling

Education

High School Diploma

CAP

PMP

PHR

Tools

Concur Travel and Expense

Job description

Job Description

The Senior Associate, Administrative Services is a highly trusted partner who provides comprehensive administrative support to leaders and team members. This role enables operational excellence by ensuring effective coordination, communication, and execution of departmental priorities. The position requires exceptional organizational skills, sound judgment, discretion, and adaptability to support a fast-paced and dynamic environment. In addition to providing day-to-day administrative support, this individual plays a critical role in driving efficiency, consistency, and effective business operations across the department.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities and assignments simultaneously while applying strong organizational skills, sound judgment, and attention to detail.
• Complete a variety of complex administrative tasks requiring analytical thinking, problem‑solving, creativity, and independent decision‑making.
• Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents; conduct basic research as needed.
• Collaborate effectively across teams and work independently to meet deadlines and business objectives.
• Manage complex calendar scheduling, meeting coordination, and domestic and international travel arrangements, including multi‑leg itineraries.
• Communicate effectively with senior leaders, internal stakeholders, and external partners to ensure efficient workflow and coordination.
• Coordinate and support special projects, events, and cross‑functional initiatives.

Education

• High School Diploma (Required)
• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) (Preferred)

Required Experience

Minimum of (8) years Administrative Assistant experience (B3)

Required Skills

• Administrative Support
• Calendar Management
• Catering Management
• Event Planning
• File Management
• International Travel Arrangements
• Interpersonal Communication
• Office Applications
• Office Management
• Prioritization
• Project Management
• Schedule Planning
• Task Management
• Team Coordination
• Travel Scheduling

Preferred Skills

• Concur Travel and Expense
• Expense Reports
• Travel Expense Reports

Salary

The salary range for this role is: $82,700 - $130,200. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. The successful candidate will be eligible for annual bonus and long‑term incentive, if applicable.

Benefits

• Medical, dental, vision healthcare and other insurance benefits (for employee and family)
• Retirement benefits, including 401(k)
• Paid holidays
• Vacation
• Compassionate and sick days

Equal Employment Opportunity

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement.

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Fair Chance Ordinance and Criminal History Placement

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance.

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Company Overview

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.