Assoc. II, Administrative Services

Merck; Rahway (NJ); Hybrid; USD 68,000 - 107,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid holidays

Vacation

Sick days

Hybrid work arrangement

Job summary

Merck in Rahway, NJ seeks an Associate II, Administrative Assistant to provide administrative and operational support, leveraging digital platforms and AI tools to improve workflows.

You will manage calendars, coordinate meetings, support recruiting, travel, and reporting, and partner with stakeholders across the organization to drive efficiency. The role includes a comprehensive benefits package and a hybrid work arrangement.

Qualifications

• High School Diploma or equivalent.
• 5+ years of corporate administrative support experience.
• Advanced proficiency with MS Office, Teams, and SharePoint.
• Experience with SAP and Concur and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with accuracy and discretion.

Responsibilities

• Provide calendar management, meeting coordination, and report preparation.
• Support recruiting activities, including scheduling and onboarding.
• Manage purchase orders, expense reports, vendor setup, and reporting.
• Coordinate domestic and international travel, visa requirements.
• Plan and support meetings, events, and team engagement.
• Liaise with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and digital collaboration platforms.
• Identify opportunities to streamline processes and improve efficiency.
• Explore AI-powered tools to drive productivity.

Skills

Administrative support

Calendar management

Data management

Email management

Event planning

AI interest

Process improvement

Confidentiality

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

SAP

Concur

Reporting tools

Job description

Job Description

We are seeking a highly organized, proactive, and technology driven Associate II, Administrative Assistant to provide administrative and operational support. This role combines strong administrative expertise with a passion for leveraging digital platforms, AI tools, and process improvements to enhance efficiency and optimize business operations. The ideal candidate is a collaborative professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and continuously seeks innovative ways to improve workflows and team effectiveness.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
• Support recruiting activities, including interview scheduling, onboarding, and offboarding processes.
• Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Plan and support meetings, events, and team engagement activities.
• Serve as a key liaison with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and other digital collaboration platforms.
• Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
• Explore and leverage emerging technologies, including AI-powered tools and automation solutions, to drive productivity and business impact.

Required Qualifications

• High School Diploma or equivalent.
• 5+ years of administrative support experience in a corporate environment.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Experience with SAP, Concur, and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

• Experience coordinating corporate events and complex travel arrangements.
• Experience using databases, reporting systems, and digital collaboration tools.
• Interest in AI, automation, and digital transformation initiatives.
• Track record of implementing process improvements that increase efficiency and enhance operational effectiveness.

#MSJR

The salary range for this role is: $68,000 - $107,000

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills

Administrative Support, Artificial Intelligence (AI), Calendar Management, Data Management, Email Management, Event Planning, Human Resource Management, International Travel Arrangements, Microsoft Office, Microsoft SharePoint, Processing Expense Reports, Project Coordination, SAP Concur

US And Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

Requirements

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status

Regular

Flexible Work Arrangements

Hybrid

Job Posting End Date

11/10/2026

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R423481