Associate II, Administrative Assistant

1000 Merck Sharp & Dohme LLC; North Wales (Montgomery County); Hybrid; USD 64,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Other insurance

401(k) retirement plan

Paid holidays

Vacation

Sick days

Job summary

MSD is seeking an Associate II Administrative Assistant to provide comprehensive support to director-level managers at Headquarters. This role demands professionalism, discretion, and strong organizational skills to handle sensitive information and dynamic work environments.

Responsibilities include calendar management, meeting logistics, email governance, domestic travel planning, expense report processing (SAP/Concur/Ariba), onboarding, and cross-functional teamwork.

Qualifications

• High School diploma or equivalent required; additional office admin education a plus.
• Minimum 3 years of administrative experience in a corporate environment.

Responsibilities

• Calendar and Meeting Management: manage directors' calendars, schedule meetings, and resolve conflicts.
• Meeting logistics: organize logistics for meetings and prepare materials.
• Email management: oversee Outlook inbox, maintain distribution lists, respond to invites.
• Travel and expense management: arrange domestic travel, process expense reports in SAP, Concur, and Ariba.
• Onboarding and team management: facilitate onboarding and offboarding and manage resources.
• Confidentiality and professionalism: handle sensitive information with discretion and maintain policy compliance.
• Project management and adaptability: prioritize tasks and assist with ad-hoc projects.

Skills

Administrative Support

Data Entry

Email Management

Meeting Organization

Microsoft Office

Microsoft Outlook

Office Administration

Prioritization

Processing Expense Reports

Project Coordination

Project Management

Purchase Order Management

Travel Coordination

Vendor Management

SAP Ariba

Education

High School Diploma or equivalent

Office administration certification

Tools

Concur

Ariba

Job description

Job Description

The Associate II Administrative Assistant plays a pivotal role in providing comprehensive administrative support to director-level managers within Headquarters (HQ). This position requires a high degree of professionalism, discretion, and the ability to manage sensitive information. The ideal candidate will demonstrate exceptional organizational skills, adaptability to dynamic environments, and a proactive approach to problem-solving.

Key Responsibilities

• Calendar and Meeting Management: Efficiently manage and maintain the calendars of directors, including scheduling meetings, blocking time for work, travel, and vacations. Proactively identify and resolve scheduling conflicts.
• Meeting Logistics: Organize and coordinate logistics for both large-scale and small-scale meetings, ensuring all necessary materials and resources are prepared in advance.
• Communication and Correspondence: Email Management - oversee the Outlook inbox, including maintaining team distribution lists, managing email correspondence, and responding to meeting invites in a timely manner. Professional Correspondence - draft, edit, and distribute correspondence on behalf of executives, ensuring clarity and professionalism in all communications.
• Travel and Expense Management: Schedule and manage complex domestic travel arrangements, including researching options, booking flights, accommodations, and collaborating with the travel team to ensure seamless travel experiences. Expense Reporting: Process expense reimbursements by inputting receipts, creating, modifying, and submitting expense reports through SAP, Concur, and Ariba systems.
• Onboarding and Team Management: Facilitate the onboarding process for new hires, employee offboarding, including the management of hardware, fleet assignments, business cards, and other necessary resources.
• Confidentiality and Professionalism: Sensitive Information Handling - exercise discretion and maintain confidentiality in handling sensitive information and situations, ensuring compliance with organizational policies. Professional Conduct - uphold a high standard of professionalism in all interactions with internal and external stakeholders.
• Project Management and Adaptability: Task Prioritization - effectively manage multiple competing tasks and priorities in a deadline-driven environment, demonstrating the ability to adapt quickly to changing situations. Ad-Hoc Projects - assist with various ad-hoc projects as needed, contributing to the overall efficiency and effectiveness of the administrative team.

Qualifications

Education: High School Diploma or equivalent; additional education or certifications in office administration or related fields is a plus.

Experience: Minimum of 3 years of administrative assistance or support experience in a corporate environment.

Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with internal company systems.

Travel Coordination: Proven experience in scheduling and coordinating complex, multi-leg domestic travel arrangements.

Expense Management Systems: Proficient in using SAP, Concur, and Ariba for processing expense reports, purchase orders, and payment requests.

Communication Skills: Exceptional written and verbal communication skills, with the ability to interact effectively with executives and clients.

Confidentiality: Strong understanding of the importance of confidentiality and professionalism in handling sensitive information.

Analytical Skills: Ability to develop reports, presentations, tables, graphs, and conduct light research using appropriate software tools.

Work Environment: This position requires the ability to work independently and collaboratively within a team setting. The Associate II Administrative Assistant must demonstrate self-direction, motivation, and a proactive approach to anticipating the needs of executives and the team.

Required Skills

• Administrative Support
• Data Entry
• Email Management
• Meeting Organization
• Microsoft Office
• Microsoft Outlook
• Office Administration
• Prioritization
• Processing Expense Reports
• Project Coordination
• Project Management
• Purchase Order Management
• SAP Ariba
• Travel Coordination
• Vendor Management

US and Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

Salary Range

The salary range for this role is: $63,800 - $100,400

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

Benefits

• Medical
• Dental
• Vision healthcare
• Other insurance benefits (for employee and family)
• Retirement benefits, including 401(k)
• Paid holidays
• Vacation
• Compassionate and sick days

Equal Employment Opportunity Statement

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.

As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.

For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance.

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Avenue Fair Chance Initiative for Hiring Ordinance.

Search Firm Representatives

Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employment Details

Employee Status: Regular

Relocation: No relocation

VISA Sponsorship: No

Travel Requirements: No Travel Required

Flexible Work Arrangements: Hybrid

Shift: Not Indicated

Valid Driving License: No

Hazardous Material(s): n/a

Job Posting End Date

Job Posting End Date: 11/10/2026 *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Company Summary

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.