Sr. Assoc, Administrative Services

Merck; Upper Gwynedd Township (Montgomery County); Hybrid; USD 83,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

Long-term incentives

Job summary

Merck is seeking a Senior Associate, Administrative Services to provide comprehensive administrative support to leaders and teams. You will manage complex calendars, coordinate meetings and events, arrange domestic and international travel, and prepare business documents and presentations.

You will also drive efficiency across the department by coordinating special projects, improving processes, and collaborating with cross-functional partners.

Qualifications

• Minimum of 8 years Administrative Assistant experience.
• Advanced MS Office skills including Outlook, Word, Excel, PowerPoint; strong familiarity with productivity tools.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities and assignments with strong organizational skills, sound judgment, and attention to detail.
• Complete complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.
• Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents; conduct basic research as needed.
• Collaborate across teams and work independently to meet deadlines and objectives.
• Manage complex calendar scheduling, meeting coordination, and domestic/international travel arrangements, including multi-leg itineraries.
• Communicate effectively with senior leaders, internal stakeholders, and external partners to ensure efficient workflow and coordination.
• Coordinate and support special projects, events, and cross-functional initiatives.

Skills

Administrative Support

Calendar Management

Event Planning

Travel Arrangements

Office Applications

Project Management

Team Coordination

Communication

Education

High School Diploma

Professional certifications

Job description

Job Description

The Senior Associate, Administrative Services is a highly trusted partner who provides comprehensive administrative support to leaders and team members. This role enables operational excellence by ensuring effective coordination, communication, and execution of departmental priorities.

The position requires exceptional organizational skills, sound judgment, discretion, and adaptability to support a fast-paced and dynamic environment. Key responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, supporting financial processes, preparing business documents and presentations, and coordinating special projects and initiatives.

In addition to providing day-to-day administrative support, this individual plays a critical role in driving efficiency, consistency, and effective business operations across the department. The successful candidate is proactive, resourceful, detail-oriented, and committed to delivering high-quality results. They demonstrate strong collaboration and communication skills, build effective relationships with leaders and cross-functional stakeholders, and continuously seek opportunities to enhance processes and improve ways of working through the use of established systems and emerging productivity tools.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities and assignments simultaneously while applying strong organizational skills, sound judgment, and attention to detail.
• Complete a variety of complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.
• Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents; conduct basic research as needed.
• Collaborate effectively across teams and work independently to meet deadlines and business objectives.
• Manage complex calendar scheduling, meeting coordination, and domestic and international travel arrangements, including multi-leg itineraries.
• Communicate effectively with senior leaders, internal stakeholders, and external partners to ensure efficient workflow and coordination.
• Coordinate and support special projects, events, and cross-functional initiatives.

Education

• Required: High School Diploma
• Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience

• Minimum of (8) years Administrative Assistant experience (B3)
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

#MSJR

The salary range for this role is: $82,700 - $130,200.

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills

Administrative Support, Calendar Management, Catering Management, Event Planning, File Management, International Travel Arrangements, Interpersonal Communication, Office Applications, Office Management, Prioritization, Project Management, Schedule Planning, Task Management, Team Coordination, Travel Scheduling

Preferred Skills

Concur Travel and Expense, Expense Reports, Travel Expense Reports

US And Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status

Regular

Flexible Work Arrangements

Hybrid

Job Posting End Date

11/10/2026

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID

R425001