Assisted Living Administrator

Mary's Woods; Lake Oswego (OR); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

403b with match

Paid time off

Tuition assistance

Fitness center & pool access

Complimentary meal per shift

Free TriMet pass

Job summary

Mary's Woods in Lake Oswego, Oregon, seeks an Assisted Living Administrator to lead two neighborhoods, ensuring high-quality, resident-centered services and regulatory compliance. This role partners with Health Services leadership to drive clinical excellence, staff engagement, and continuous quality improvement.

The Administrator will supervise staff, manage admissions, maintain documentation, and coordinate with healthcare partners to uphold the community’s standards and mission-driven care.

Qualifications

• Leadership experience in assisted living or related healthcare setting.
• Knowledge of state and federal regulations governing assisted living and residential care.
• Experience using electronic health records (EHR) such as PCC.

Responsibilities

• Direct and oversee day-to-day operations of two Assisted Living neighborhoods.
• Ensure compliance with regulations and licensing standards; support audits and corrective actions.
• Promote resident-centered culture focused on dignity, safety, and quality of life.
• Train, supervise, and evaluate staff in partnership with Nursing leadership.
• Develop staffing plans and allocate resources to meet care needs and regulatory requirements.
• Oversee admissions, assessments, and service delivery; monitor resident satisfaction.

Skills

Leadership

Regulatory Compliance

EHR Proficiency

Staff Development

Education

Bachelor's degree in healthcare administration or related field

Tools

PointClickCare (PCC)

Microsoft Office Suite

Job description

Join Our Team as an Assisted Living Administrator

Mary's Woods is seeking a dedicatedAssisted Living Administrator to provide leadership and oversight for the day-to-day operations of our Assisted Living neighborhoods, ensuring high-quality, resident-centered services while maintaining compliance with federal, state, and local regulations. The Administrator partners with Health Services leadership to promote clinical excellence, operational effectiveness, employee engagement, and continuous quality improvement.

Who We Are

With more than 100 years of history, Mary's Woods is a not-for-profit Life Plan (Continuing Care) Retirement Community in Lake Oswego. We believe great resident experiences begin with great employees, and we're committed to creating a workplace where people can grow, contribute, and thrive.

Why Mary's Woods?

Nestled in the heart of Lake Oswego, Mary's Woods offers a unique and picturesque environment. With a history spanning over 100 years, we are a not-for-profit Life Plan/Continuing Care Retirement Community that celebrates compassion, respect, excellence, stewardship and justice. Join us in creating an inclusive and diverse community.

Working at Mary's Woods in any capacity means you're supporting an organization with a mission rooted in the core values of respect, compassion, excellence, stewardship and justice. We arecommitted to hospitality in every sense of the word -- priding ourselves on providing exceptional care to residents, opportunities for our employees and neighborliness to our surrounding community. You’re encouraged to apply today if these principles resonate with you!

Key Responsibilities:

• Direct and oversee the day-to-day operations of our two Assisted Living neighborhoods.
• Ensures compliance with federal, state, and local regulations, licensing standards, and organizational policies by maintaining survey readiness, overseeing quality assurance and performance improvement initiatives, supporting audits and inspections, and implementing corrective action plans as needed.
• Promote a resident-centered culture that supports dignity, independence, safety, and quality of life.
• Partner with the Nurse Manager and Director of Nursing to train, supervise, coach, and evaluate staff.
• Develop staffing plans, monitor staffing levels, and ensure adequate resources to meet resident care needs and regulatory requirements.
• Oversee resident admissions, assessments, care coordination, and service delivery.
• Monitor resident satisfaction and address concerns from residents and families promptly and effectively.
• Maintain accurate records, reports, and documentation required by regulatory agencies and organizational policies.
• Oversee quality assurance and performance improvement initiatives to maintain high standards of care and service.
• Manage risk, investigate incidents, and ensure timely reporting and follow-up.
• Coordinate emergency preparedness planning and ensure staff are trained in emergency procedures.
• Collaborate with healthcare providers, community partners, and outside vendors to ensure quality resident services.
• Partner with Facility Services and Dining Services departments to ensure a safe, clean, and welcoming environment.
• Foster a positive workplace culture through effective communication, leadership, and employee engagement.
• Maintain confidentiality of resident, employee, and organizational information in accordance with applicable privacy laws.
• Participate in manager-on-duty responsibilities and respond to operational or resident emergencies as needed.

Qualifications:

• Bachelor's degree in healthcare administration, nursing, business, or a related field, or an equivalent combination of education and experience.
• Current, unencumbered Oregon Assisted Living Facility/Residential Care Facility (ALF/RCF) Administrator license.
• Minimum of three years of leadership experience in assisted living, residential care, long-term care, or a related healthcare setting preferred.
• Knowledge of state and federal regulations governing assisted living and residential care communities.
• Ability to effectively use an electronic health record (EHR), preferably PointClickCare (PCC), or a similar clinical documentation system.
• Proficient in Microsoft Office Suite (Outlook, Word, and Excel).
• Competitive compensation and comprehensive benefits package
• Free Employee TriMet Pass
• Medical, Dental, Vision, Life, and Disability coverage
• 403b retirement plan with employer match
• Paid Time Off & Holiday
• Tuition Assistance Program
• Access to Fitness Center & Pool
• Complimentary Food Item per Shift

If you experience any challenges with the application process, please contact Mary’s Woods HR Department [e-mail]

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.