Exec Asst to Chancellor

University of South Carolina; Columbia (SC); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Generous paid leave

Retirement programs

Job summary

University of South Carolina in Columbia seeks an Executive Assistant to the Chancellor to provide high-level administrative, operational, and strategic support. The role liaises with faculty, staff, students, trustees, alumni, and government partners to advance institutional priorities.

The position requires a bachelor’s degree and 2+ years’ experience, with the ability to manage complex schedules and confidential information. Full-time, on-site at Palmetto College – Central Admin.

Qualifications

• Bachelor's degree in a job related field and 2+ years of related experience.
• Experience with USC and state government preferred.
• Experience with boards and fundraising development.
• Experience in marketing.

Responsibilities

• Manage and coordinate the Chancellor’s calendar, scheduling appointments, meetings, speaking engagements, and travel arrangements.
• Serve as a key liaison to internal and external stakeholders and manage complex workflows.
• Prepare briefings, background materials, presentations, and correspondence for the Chancellor.
• Oversee the operations of the Chancellor's Office and special projects with timely progress.
• Maintain organized systems for records and confidential information.

Skills

Calendar management

Executive support

Stakeholder liaison

Communication

Education

Bachelor's degree

Tools

Office software

Job description

Job Summary

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Job Summary Details

Posting Summary Logo Posting Number STA00817PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Executive Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131928 Job Level P2 - Professional Business Title (Internal Title) Exec Asst to Chancellor Campus Columbia Work County Richland College/Division Palmetto College - Central Admin Department PC Central Admin State Pay Range G10 USC Market Range MRG - $58,934 $73,667 $88,401 Anticipated Hiring Range $62,000 - $72,000 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Monday - Friday 8:30 - 5:00 Basis 12 months Job Search Category Administrative

Benefits

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Job Description

Advertised Job Summary The Executive Assistant to the Chancellor provides high-level administrative, operational, and strategic support to the Chancellor, ensuring the effective management of the Chancellor’s office and advancing the mission of the institution. This position serves as a key liaison between the Chancellor and internal and external stakeholders, including faculty, staff, students, trustees, alumni, community partners, and governmental agencies.

Job Related Minimum Required Education and Experience

Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications

• Experience with the University of South Carolina and state government.
• Experience working with boards and board of visitors.
• Experience with event planning and fundraising development.
• Experience in marketing.

Knowledge/Skills/Abilities

• Knowledge of South Carolina state regulations and University of South Carolina policies and procedures.
• Knowledge of modern office practices, procedures, and equipment.
• Ability to maintain confidentiality.
• Ability to effectively plan and organize work activities to prioritize task completion according to schedules and goals.
• Ability to communicate effectively.
• Ability to deal courteously and effectively with internal and external customers.
• Ability to direct and advise staff members.
• Ability to analyze needs and resources and to recommend and communicate solutions effectively.
• Ability to exercise sound judgment and discretion in interpreting and applying policies and procedures.

Job Duties

• The Executive Assistant to the Chancellor provides advanced administrative, strategic and operational support to the Chancellor of Palmetto College. This position ensures the Chancellor’s office operates efficiently, professionally, and confidentially while promoting the college’s mission, priorities, and relationships.
• Manage and coordinate the Chancellor’s calendar, scheduling appointments, meetings, speaking engagements, and travel arrangements to maximize efficiency and effectiveness.
• The Executive Assistant acts as a key liaison to internal and external stakeholders, manages complex workflows, and anticipates needs in a fast-paced, ever-changing higher education environment.
• Prepare briefings, background materials, presentations, and correspondence for the Chancellor. Conduct research, gather data, and prepare briefing materials to support executive decision-making and strategic initiatives.
• Ensure the Chancellor is fully prepared for meetings, speeches, and strategic initiatives.
• Draft, edit, and manage sensitive communications on behalf of the Chancellor. Prepare, review, and manage confidential correspondence, reports, presentations, agendas, meeting materials, and other executive communications.
• Oversee the operations of the Office of the Chancellor, including workflow, communications, and administrative processes. Track and manage special projects, initiatives, and deadlines, ensuring timely progress and alignment with the college’s priorities.
• Maintain organized systems for records, documents, and confidential information.
• Serve as a primary point of contact for faculty, staff, students, trustees, community leaders, and external partners. Exercise diplomacy, professionalism, and discretion in all interactions. Collaborate with executive leadership, academic units, and administrative departments to ensure seamless coordination of institutional priorities and activities.
• Anticipate needs and proactively identify opportunities to streamline operations and enhance the Chancellor’s effectiveness. Collaborate with senior administrators to support institutional planning, policy development, and cross-campus initiatives.
• Perform other duties and special assignments as required to support the Chancellor and the institution.

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

• Number of Vacancies 1
• Desired Start Date 12/01/2026
• Job Open Date 11/02/2026
• Job Close Date 11/09/2026
• Open Until Filled No

EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

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