Assistant to Office Manager

Koya Law LLC; Chicago (IL); On-site; USD 40,000 - 50,000; Full time

Job summary

A boutique law firm in Chicago is seeking an Assistant to the Office Manager. This entry-level position involves providing administrative support, assisting in marketing efforts, and maintaining office operations. Ideal candidates should be detail-oriented, adaptable, and possess strong writing and communication skills. The role requires in-person attendance in the firm's River North office, five days a week.

Qualifications

• Ability to multitask and work with a diverse team.
• Excellent writing skills and strong grasp of English grammar.

Responsibilities

• Provide general administrative support and assist with marketing materials.
• Maintain office condition and assist with billing and invoices.
• Coordinate with IT and manage vendor relationships.

Skills

Multitasking

Writing

Detail-oriented

Interpersonal skills

Adaptability

Sound judgment

Education

Undergraduate degree

Tools

PowerPoint

Canva

MS Excel

MS Word

Job description

Get AI-powered advice on this job and more exclusive features.

Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office.

Koya Law LLC is a Chicago-based, boutique law firm specializing in the negotiation and documentation of agreements supporting capital markets transactions on behalf of its global hedge fund and institutional client base.

Open position: Assistant to Office Manager

Responsibilities Include:

1. General administrative support
2. Assist with developing and posting marketing materials for the firm
3. Maintain office condition and arrange necessary repairs
4. Assist office manager with monthly billing and invoices
5. Assist partners with time entry
6. Update and maintain office policies
7. Coordinate with IT department on office equipment
8. Assist office manager with onboarding new hires
9. Plan in-house and offsite activities
10. Liaise with facility management vendors including cleaning, catering, and security vendors

Skills:

1. Ability to multitask
2. Knowledge of PowerPoint and Canva
3. Excellent writing skills and a strong grasp of English grammar
4. Highly detail-oriented
5. Proficient in MS Excel and Word
6. Excellent interpersonal and communication skills
7. Highly motivated and adaptable
8. Able to work with a diverse team
9. Possesses sound judgment and integrity

Interested candidates should submit a résumé (including undergraduate GPA), transcript, and cover letter to [e-mail] with the candidate’s name and the job title in the subject line. Incomplete applications will not be considered unless sent in the specified format.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industry

• Law Practice