Assistant Registrar, Systems and Records

Bowling Green State University; Bowling Green (OH); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Bowling Green State University is seeking an Assistant Registrar for Systems and Records, reporting to the Senior Associate Registrar. The role focuses on ensuring student information systems support the university’s mission, with process improvements to increase efficiency and service orientation.

The successful candidate will oversee imaging, grade processing, and academic record maintenance, while coordinating with ITS on project scope and security measures.

Qualifications

• Bachelor’s degree required.
• Minimum 2 years of supervisory experience.
• Minimum 2 years of experience in higher education systems.
• Experience with student information systems is preferred.

Responsibilities

• Provide efficient support, troubleshoot, and recommend enhancements for student information systems and processes.
• Oversee all phases of document imaging of current academic record documents and approve security for campus access to documents within imaging systems.
• Assist the Senior Associate Registrar with grade processing and academic record maintenance, including rosters, change maintenance, study abroad, policy enforcement, and enrollment reporting compliance.
• Manage system maintenance of the course and undergraduate catalogs, including policy, progress, and course information updates.
• Engage with stakeholders and ITS to define project scope and functional specifications.
• Approve security forms and perform internal audits related to employee status changes.
• Supervise and coordinate the work of support staff (2 Senior Student Services Counselors and one analyst).
• Perform other duties as assigned.

Skills

Supervisory experience

Higher education systems experience

Student information systems exposure

Detail-oriented

Communication skills

Education

Bachelor's degree

Job description

The Assistant Registrar for Systems and Records is a direct report to the Senior Associate Registrar and is a member of the Registrar’s leadership team. The incumbent is responsible for application of the student information system ensuring processes support the university’s mission and includes recommending and implementing process improvements to make the functions more efficient and service oriented.

• Responsible for providing efficient support, troubleshooting, and enhancement recommendations for student information systems and processes.

• Oversees all phases of document imaging of current academic record documents. Approves security for campus access to documents within the On Base imagining system.

• Assists the Senior Associate Registrar with all phases of grade processing and academic record maintenance. This includes supervising the processing of grade rosters, academic record change maintenance documents, study abroad, application of academic policy and compliance with enrollment reporting with the National Student Clearinghouse and the National Student Loan Data System.

• Manages the system maintenance of the course and Undergraduate catalogs for the university including the update of all policies contained within the catalog, college and degree progress information and course information

• Meets with stakeholders and ITS to develop scope of projects and direction as to functional specification.

• Approves Student Records and Campus Community CSS security forms. Completes internal audits due to changes in employee status.

• Supervises and coordinates the work of support staff: including 2 Senior Student Services Counselors and one analyst

• Other duties as assigned

The following Degree is required:

• Bachelor’s degree

The following Experience is required:

• 2 years of supervisory experience
• 2 years of experience in Higher Education systems

The following Experience is preferred:

• 2 years of experience in Student Information Systems and Curriculum/Catalog software experience.

Knowledge, Skills, Abilities

• Ability to interact effectively, professionally and collaboratively with constituencies including faculty, administrators, staff and students; and to be an effective team member within the office and university community.

• Demonstrated ability to prioritize own work and multi-task.

• Ability to routinely and independently exercise sound judgment in making decisions.

• Must be extremely detail- and procedure-oriented, well-organized, highly principled, motivated, hardworking, and have excellent systems-oriented and customer service skills.

• Excellent written and verbal communication skills.

Flexible/Hybrid:

This is a full-time position located in Bowling Green, Ohio, which offers the option for a flexible/hybrid work schedule (remote/on-campus).

Deadline to Apply: November 19, 2026

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional:Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.