Deputy Registrar: Enrollment & Records Leader

Kentucky State University; Frankfort (KY); On-site; USD 75,000 - 110,000; Full time

Job summary

Kentucky State University is seeking a Deputy University Registrar to lead registration services, records management, and scheduling operations. The role ensures accuracy, security, and confidentiality of student records while aligning with federal/state laws and university policies.

You will supervise staff, support enrollment initiatives, and collaborate with academic departments to enable smooth student progression, degree completion, and institutional reporting.

Qualifications

• Bachelor's degree from an accredited institution in a closely related field.
• Three (3) years of progressively responsible experience in a college or university registrar, enrollment management, admissions, or student records environment.
• Supervisory experience.
• Experience interpreting and applying academic policies, FERPA requirements, and student records regulations.

Responsibilities

• Maintain regular, reliable on-campus attendance and provide direct services to students, faculty, staff, and visitors; access and manage confidential student records; process registrations, transcripts, graduation certifications, and other records.
• Supervise and develop professional and student staff within the Office of the University Registrar.
• Manage daily registrar operations and participate in planning and initiatives.
• Ensure FERPA compliance and confidentiality of student records.
• Coordinate enrollment and course scheduling processes and publish class schedules.
• Generate reports on enrollment, graduation, and academic progress using Banner, ARGOS, and other systems.

Skills

Student records management

FERPA knowledge

Data analysis

Policy interpretation

Staff supervision

Education

Bachelor's degree in related field

Master's degree (preferred)

Tools

Banner

Degree Works

CourseLeaf

ARGOS

National Student Clearinghouse

Job description

Kentucky State University is seeking a Deputy University Registrar to lead registration services, records management, and scheduling operations. The role ensures accuracy, security, and confidentiality of student records while aligning with federal/state laws and university policies.

You will supervise staff, support enrollment initiatives, and collaborate with academic departments to enable smooth student progression, degree completion, and institutional reporting.